Strategic EA to Chief Communications & Citizenship (Hybrid)

Blue Cross Blue Shield of Massachusetts; Boston (MA); Hybrid; USD 63,000 - 77,000; Full time

Job summary

Blue Cross Blue Shield of Massachusetts is seeking an Executive Assistant to support the Corporate Communications & Citizenship leadership team, including the Chief Communications & Citizenship Officer and four direct reports. The role demands high organization, initiative, and discretion in a fast-paced environment.

This hybrid Boston-based position requires two or more in-office days per week, with the ability to manage complex calendars, travel, expense reports, and internal/external

Qualifications

• Minimum of five years of experience providing administrative support in a professional office environment, with demonstrated experience supporting senior executives.
• Bachelor's degree or equivalent work experience.
• Proven ability to support multiple stakeholders simultaneously, manage competing priorities, and multitask effectively.

Responsibilities

• Serves as the primary administrative partner to the Corporate Communications & Citizenship leadership team, including the Chief Communications & Citizenship Officer and four direct reports, with broad support extending to the wider division as needed.
• Coordinates complex calendars, meetings, schedules, travel itineraries, and expense reports across multiple leaders, and prepares requisite materials including agendas and meeting logistics.
• Represents the company and the Corporate Communications & Citizenship leadership team to a wide variety of internal and external constituents.
• Performs a broad range of administrative coordination and support duties requiring extensive communication within and outside the company.
• Oversees daily office operations for the division, including ordering and maintaining supplies, managing team subscriptions, maintaining distribution lists and SharePoint sites.
• Manages the processing of vendor contracts, purchase orders (POs), and invoices, liaising with Accounts Payable.
• Organizes, tracks, updates, and maintains files, budgets, and operational data, including SharePoint sites and distribution lists.
• Provides support for division meetings, presentation development, team-building support, and other divisional initiatives.

Skills

Calendar management

Stakeholder coordination

Microsoft Office

Verbal communication

Written communication

Discretion

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft SharePoint

Job description

Blue Cross Blue Shield of Massachusetts is seeking an Executive Assistant to support the Corporate Communications & Citizenship leadership team, including the Chief Communications & Citizenship Officer and four direct reports. The role demands high organization, initiative, and discretion in a fast-paced environment.

This hybrid Boston-based position requires two or more in-office days per week, with the ability to manage complex calendars, travel, expense reports, and internal/external