Senior Executive Assistant to Partners - Strategic Admin Pro

The Wilson Law Group; Little Rock, Northern (AR, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401k match

Health insurance

HSA/FSA

Life insurance

Paid time off

Parental leave

Employee assistance program

Referral program

Cell phone stipend

Job summary

The Wilson Law Group is seeking an accomplished Executive Assistant to support four senior executives across Wilson & Associates and Attorney’s Title Group. This role requires discretion, superior organizational skills, and the ability to manage competing priorities in a fast-paced law firm environment.

You will coordinate complex calendars, draft materials in Canva and PowerPoint, arrange travel, and prepare reports and expense documents while maintaining confidential information.

Qualifications

• At least five years of professional administrative experience.
• Experience supporting senior executives or organizational leadership.
• Strong organizational, time-management, and problem-solving skills.
• Exceptional attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Ability to manage multiple executives, deadlines, and changing priorities.
• Sound judgment and the ability to maintain strict confidentiality.
• Experience coordinating meetings, events, and travel.
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Proficiency with Adobe Acrobat and Canva.
• Professional, independent, and service-oriented approach.
• Bachelor’s or Associate’s degree with related experience; equivalent combination.

Responsibilities

• Manage complex executive calendars, meetings, appointments, deadlines, and competing priorities.
• Review designated executive inboxes, prioritize communications, and elevate urgent matters.
• Draft, edit, and proofread professional correspondence, presentations, announcements, and other materials.
• Coordinate business and personal travel, including flights, lodging, transportation, reservations, and itineraries.
• Plan meetings, leadership sessions, firm events, and special projects.
• Prepare agendas, presentations, reports, meeting materials, and action-item follow-up.
• Handle confidential business, legal, financial, personnel, and personal information with discretion.
• Prepare expense reports, reimbursement requests, and selected financial records.
• Assist with timekeeping administration for designated employees.
• Create polished materials in Canva and PowerPoint for events, presentations, internal communications, and special projects.
• Maintain organized electronic and physical filing systems.
• Complete occasional local errands, deliveries, pickups, and special assignments.
• Travel between the downtown and West Little Rock offices as business needs require.
• Remain available for occasional evening, after-hours, or time-sensitive assignments.

Skills

Executive support

Calendar management

Travel planning

Communication

Time management

Discretion

Event coordination

Documentation drafting

Meeting coordination

Education

Bachelor’s degree + 2+ years exec level experience

Associate’s degree + 3+ years relevant experience

Equivalent education/experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Canva

QuickBooks

Job description

The Wilson Law Group is seeking an accomplished Executive Assistant to support four senior executives across Wilson & Associates and Attorney’s Title Group. This role requires discretion, superior organizational skills, and the ability to manage competing priorities in a fast-paced law firm environment.

You will coordinate complex calendars, draft materials in Canva and PowerPoint, arrange travel, and prepare reports and expense documents while maintaining confidential information.