Elite EA to CEO — Strategic Scheduling & Travel

Transamerica Corporation; United States; On-site; USD 180,000 - 200,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Pension plan 401k match

Employee stock purchase plan

Tuition reimbursement

Health and wellness benefits

Paid time off and holidays

Parental leave

Employee discounts

Job summary

Transamerica, based in New York, is seeking an Executive Assistant to the CEO. This role provides high-visibility support to the Chairman & CEO, coordinating schedules, travel, events, and communications while safeguarding confidential information.

Successful candidates will demonstrate exceptional discretion, strategic mindset, and proven ability to manage complex priorities with diplomacy and strong relationship-building across senior leadership and external stakeholders.

Qualifications

• Ten (10) years of senior executive-level administrative experience.
• Ability to handle highly visible activities with precision, diplomacy, organization and confidentiality.
• Ability to manage multiple priorities and tight deadlines in a fast-paced executive environment.
• Strong written and verbal communication with a service-oriented approach.
• Proven ability to build relationships with senior executives, Board members, clients, and key stakeholders.
• Experience handling sensitive and confidential information with professionalism.
• Strong organizational and problem-solving skills and independent discretion.

Responsibilities

• Provide executive-level support to the Chairman & CEO, managing complex schedules and minute-by-minute itineraries.
• Coordinate domestic and international travel, accommodations, logistics, and visas.
• Plan and execute high-level meetings, events, and engagements.
• Develop reports, analyses, and tracking materials, including expense reporting and related executive office reporting.
• Screen, prioritize, and resolve calls and inquiries for the CEO.
• Prepare executive presentations, briefing materials, and draft communications.
• Liaise with key clients, senior leaders, and strategic stakeholders.
• Anticipate issues, prioritize demands, and support executive office operations.
• Manage administrative staff within the local Executive Office and oversee development activities.

Skills

Executive support

Discretion

Communication

Relationship management

Multitasking

Problem-solving

Time management

Travel coordination

Diplomacy

Organizational skills

Education

College degree

Job description

Transamerica, based in New York, is seeking an Executive Assistant to the CEO. This role provides high-visibility support to the Chairman & CEO, coordinating schedules, travel, events, and communications while safeguarding confidential information.

Successful candidates will demonstrate exceptional discretion, strategic mindset, and proven ability to manage complex priorities with diplomacy and strong relationship-building across senior leadership and external stakeholders.