Strategic EA to CEO & Board | Hybrid

Wills Group; La Plata (MD); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

401(k) match

Health plan

Dental plan

Vision plan

Paid time off

Hybrid work environment

Employee assistance program

Travel assistance

Tuition reimbursement

Job summary

The Wills Group in La Plata, Maryland seeks an Executive Assistant to provide high‑level administrative support to the CEO and Leadership Team. You will manage calendars, coordinate meetings, draft correspondence, plan events, and facilitate internal and external communication.

You will also support the Board of Directors, liaison with community partners and officials, prepare reports/presentations, and handle confidential information with discretion.

Qualifications

• 3+ years of experience as an Executive Assistant or other high‑level administrative role supporting a senior executive.
• Experience organizing and coordinating events and projects.
• Outstanding organizational and time-management skills with the ability to manage competing priorities.
• Proficiency with digital collaboration tools (Microsoft 365, Teams, etc.).
• Demonstrated ability to manage confidential and sensitive information with sound judgment.
• Stay calm and centered during moments of high pressure while maintaining a sense of urgency.

Responsibilities

• Manage the CEO's calendar and daily schedule, optimize time management, and ensure timely attendance at all commitments.
• Arrange travel, lodging, and conference registrations for officers and other team members as needed.
• Prepare agendas and take meeting minutes for Board meetings, committees, and other meetings.
• Draft emails, official letters, and memos in collaboration with Corporate Communications.
• Prepare reports and presentations for the CEO and Leadership Team.
• Screen and route calls; take detailed messages and forward as appropriate.
• Support relationships with community partners and elected officials.
• Attend internal and external meetings on behalf of the CEO as representative of the organization.
• Process expense reports accurately and in a timely manner.
• Track receipts and ensure policy compliance; restock/maintain office supplies.
• Handle sensitive information with discretion and perform other duties as assigned.
• Support real estate administration through Lease Management and related tasks.

Skills

3+ years experience as EA

Event & project coordination

Organizational & time management

Digital collaboration tools

Handle confidential information

Calm under pressure

Tools

Microsoft 365

Teams

Job description

The Wills Group in La Plata, Maryland seeks an Executive Assistant to provide high‑level administrative support to the CEO and Leadership Team. You will manage calendars, coordinate meetings, draft correspondence, plan events, and facilitate internal and external communication.

You will also support the Board of Directors, liaison with community partners and officials, prepare reports/presentations, and handle confidential information with discretion.