Strategic EA to CEO | Calendar & Travel Pro

Elliquence,-LLC; Baldwin (NY); On-site; USD 95,000 - 105,000; Full time

Job summary

Elliquence LLC in Baldwin, NY, seeks an Executive Assistant to support the Chief Executive Officer in a fast-paced, entrepreneurial setting. The role requires anticipation of needs, professional discretion, and strong business acumen.

The candidate will manage calendars, travel, communications, and executive presentations while supporting office operations and confidential information handling. On-site in Baldwin with relocation to Woodbury by December 2026.

Qualifications

• 7-10 years’ experience of being an Executive Assistant supporting Chief Executive Officer.
• Associate’s Degree in Business Administration or related field. Bachelors degree in a business-related field is preferred.
• Experience in the medical device or healthcare industry preferred.
• Demonstrated ability to operate as a proactive business partner while maintaining excellence in day-to-day executive support.
• Exceptional prioritization and organizational skills with the ability to manage multiple competing demands.

Responsibilities

• Provide comprehensive and professional administrative support to the CEO with utmost precision.
• Manage CEO’s calendar including scheduling and meeting logistics (location, catering, materials).
• Coordinate internal and external communications on behalf of the CEO.
• Arrange domestic and international travel with detailed itineraries.
• Serve as liaison between the CEO and cross-functional teams, partners, and clients.
• Organize executive meetings and special events, ensuring smooth execution.

Skills

Executive support

Calendar management

Communication

Travel coordination

Presentation creation

Discretion

Office operations

Project coordination

Multitasking

Proactiveness

Education

Associate's Degree in Business Administration or related field

Bachelor's degree in a business-related field preferred

Tools

Microsoft Office

PowerPoint

Outlook

Job description

Elliquence LLC in Baldwin, NY, seeks an Executive Assistant to support the Chief Executive Officer in a fast-paced, entrepreneurial setting. The role requires anticipation of needs, professional discretion, and strong business acumen.

The candidate will manage calendars, travel, communications, and executive presentations while supporting office operations and confidential information handling. On-site in Baldwin with relocation to Woodbury by December 2026.