Executive Assistant to CEO: Strategic Partner & Operations

Elliquence; Baldwin (NY); On-site; USD 95,000 - 105,000; Full time

Job summary

Elliquence is seeking a highly professional Executive Assistant to support our CEO. The role demands proactive problem solving, discretion, and strong business acumen in a fast-paced, entrepreneurial setting.

You will manage the CEO’s calendar, travel plans, communications, and the preparation and distribution of presentations and reports, while safeguarding confidential information. On-site in Baldwin, NY with a move to Woodbury, NY before December 2026; salary range $95,000–$105,000 USD

Qualifications

• 7–10 years of experience as an Executive Assistant to the CEO.
• Associate degree in business administration or related field; bachelor's preferred.
• Healthcare/medical device industry experience is a plus.
• Proactive business partner with high confidentiality and professionalism.
• Strong organizational, prioritization, and communication skills.

Responsibilities

• Provide comprehensive executive support to the CEO with precision.
• Manage CEO calendar, scheduling, and meeting logistics.
• Handle internal/external communications for the CEO.
• Coordinate domestic and international travel with itineraries.
• Liaise with cross-functional teams, partners, and clients.
• Organize executive and leadership meetings and events.
• Prepare, format, proofread, and distribute presentations and reports.
• Manage expense reports and related admin tasks.
• Maintain confidentiality and discretion in all matters.
• Assist with ad hoc requests and special projects on office ops.

Skills

Executive support

Calendar management

Communication

Presentation skills

Discretion

Organizational skills

Problem-solving

Independent work

Team collaboration

Education

Associate’s Degree in Business Administration or related field

Bachelor's degree in a business-related field preferred

Tools

Microsoft Office Suite

PowerPoint

Job description

Elliquence is seeking a highly professional Executive Assistant to support our CEO. The role demands proactive problem solving, discretion, and strong business acumen in a fast-paced, entrepreneurial setting.

You will manage the CEO’s calendar, travel plans, communications, and the preparation and distribution of presentations and reports, while safeguarding confidential information. On-site in Baldwin, NY with a move to Woodbury, NY before December 2026; salary range $95,000–$105,000 USD