Strategic Department Coordinator – Health Sciences

ULSA University of Louisville; United States; On-site; USD 25,000 - 39,000; Full time

Job summary

University of Louisville Health Sciences Center seeks an Administrative Coordinator III to provide high-level support to the Department Chair and leadership team. The role is essential for coordinating administrative, financial, and academic activities in a fast-paced academic environment.

Responsibilities include calendar management, meeting coordination, preparing minutes, budgets tracking, and aiding with clinical trials operations and events across the department.

Qualifications

• Minimum: High School Diploma/GED with 4+ years of relevant experience or an equivalent combination of education and experience.
• Preferred: Bachelor’s degree or equivalent combination of education and experience.
• Proficiency with standard office software (e.g., Microsoft Office, Google).

Responsibilities

• Provide direct administrative support to Department Chair, Executive Director, and Education Programs Coordinator, including calendar management and meeting coordination.
• Prepare agendas, take minutes, and follow up on action items for departmental and leadership meetings.
• Process financial transactions including purchase orders, reimbursements, invoices, travel expenses, and procurement requests.
• Coordinate regulatory documentation, study start-up activities, scheduling, and compliance with institutional and sponsor requirements.

Skills

Organizational skills

Communication skills

Time management

Microsoft Office

Google Workspace

Education

Bachelor’s degree

High School Diploma/GED

Tools

Microsoft Excel

Google Suite

Job description

University of Louisville Health Sciences Center seeks an Administrative Coordinator III to provide high-level support to the Department Chair and leadership team. The role is essential for coordinating administrative, financial, and academic activities in a fast-paced academic environment.

Responsibilities include calendar management, meeting coordination, preparing minutes, budgets tracking, and aiding with clinical trials operations and events across the department.