Senior Department Administrator

University-of-Louisville; Louisville (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

University of Louisville is seeking a Department Coordinator III to provide high‑level administrative support to the Chair and Executive Director of the department. The role requires discretion, strong organization, and the ability to manage multiple priorities in a fast-paced academic setting.

Responsibilities include calendar management, meeting coordination, financial processing, travel expenses, grant and contracts administration, and event planning for seminars and Grand Rounds.

Qualifications

• High School Diploma/GED with 4+ years of relevant experience or equivalent education/experience.
• Experience supporting senior leadership and managing confidential information.
• Proficiency with standard office software and university/hospital financial systems.

Responsibilities

• Provide direct administrative support to department leadership, including calendar management and meeting coordination.
• Prepare agendas, take minutes, and track action items for meetings.
• Manage confidential information with professionalism and discretion.
• Coordinate departmental operations, scheduling, space, and events.
• Support academic activities such as Grand Rounds, conferences, and seminars.

Skills

Proactive

Analytical

Flexible

Service Excellence

Organized

Critical Thinking

Work Ethic

Interpersonal

Teamwork

Education

Bachelor’s degree

Equivalent experience

Tools

Microsoft Office

Google Workspace

Job description

University of Louisville is seeking a Department Coordinator III to provide high‑level administrative support to the Chair and Executive Director of the department. The role requires discretion, strong organization, and the ability to manage multiple priorities in a fast-paced academic setting.

Responsibilities include calendar management, meeting coordination, financial processing, travel expenses, grant and contracts administration, and event planning for seminars and Grand Rounds.