Executive Department Coordinator IV

ULSA University of Louisville; United States; On-site; USD 28,000 - 41,000; Full time

Job summary

The University of Louisville is seeking a Department Coordinator IV to provide executive, administrative, and operational support to the Department of Pathology & Laboratory Medicine. You will serve as a liaison to leadership, manage calendars, prepare briefing materials, and coordinate strategic initiatives with internal and external partners.

The role requires discretion, independent judgment, and the ability to handle confidential personnel matters while supporting education, research, and

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience providing executive-level support to senior leaders is preferred.
• Ability to manage calendars, confidential communications, and complex administrative workflows.

Responsibilities

• Provide executive leadership support to the Department Chair and leaders.
• Manage the Chair's calendar and scheduling with competing requests.
• Coordinate meetings with leadership, faculty, and external partners.
• Prepare agendas, summaries, and briefing materials for leadership decisions.
• Maintain confidentiality in handling sensitive matters.

Skills

Strong writing and editing

Calendar management

Executive support

Discretion

Education

Bachelor's degree in business administration, healthcare administration, communications, public administration, higher education administration, or related field

Tools

Microsoft Office

Teams

Outlook

PowerPoint

Excel

Adobe

Job description

The University of Louisville is seeking a Department Coordinator IV to provide executive, administrative, and operational support to the Department of Pathology & Laboratory Medicine. You will serve as a liaison to leadership, manage calendars, prepare briefing materials, and coordinate strategic initiatives with internal and external partners.

The role requires discretion, independent judgment, and the ability to handle confidential personnel matters while supporting education, research, and