Senior Department Coordinator – Health Sciences Admin

University of Louisville; Louisville (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

University of Louisville in Louisville, KY, seeks a Department Coordinator III to provide high-level administrative support to the Chair, Executive Director, and Education Program Coordinator of the Department. The role requires discretion, strong organizational and communication skills, and the ability to manage multiple priorities in a fast-paced academic environment.

Responsibilities include calendar management, meeting coordination, agendas and minutes, financial transactions, travel and

Qualifications

• Bachelor’s degree or equivalent mix of education and experience.
• Minimum 4 years administrative experience.
• Experience in academic or healthcare setting preferred.
• Strong organizational and communication skills.

Responsibilities

• Provide high-level administrative support to the Department Chair, Executive Director and Education Program Coordinator.
• Manage calendars, agendas, minutes, and meeting coordination.
• Process financial transactions including PO's, reimbursements, invoices, travel expenses, and procurement requests.
• Support academic activities and department operations, including Grand Rounds, conferences, seminars, and events.

Skills

Organizational skills

Communication

Time management

Discretion

Multitasking

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

University of Louisville in Louisville, KY, seeks a Department Coordinator III to provide high-level administrative support to the Chair, Executive Director, and Education Program Coordinator of the Department. The role requires discretion, strong organizational and communication skills, and the ability to manage multiple priorities in a fast-paced academic environment.

Responsibilities include calendar management, meeting coordination, agendas and minutes, financial transactions, travel and