Senior Department Coordinator for Pathology & Lab Medicine

University of Louisville; Louisville (KY); Hybrid; USD 55,000 - 77,000; Full time

Benefits offered by this job

Microsoft Office Suite

Career development

Job summary

University of Louisville Health Sciences Center seeks a Department Coordinator IV for the Department of Pathology & Laboratory Medicine. You will provide executive administrative support to the Department Chair and leadership, manage calendars, and coordinate high-priority initiatives.

Responsibilities include preparing materials for leadership meetings, maintaining confidentiality, and serving as a liaison with faculty, trainees, staff, and external contacts to ensure timely decision-making and

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience providing executive-level support to senior leaders.
• Ability to manage complex calendars and confidential correspondence.
• Experience coordinating projects, academic programs, and institutional reporting.

Responsibilities

• Provide high-level executive administrative support to the Department Chair and designated departmental leaders.
• Manage the Department Chair's complex calendar, scheduling priorities, and competing requests.
• Serve as gatekeeper and liaison for the Chair's office for time-sensitive matters.
• Coordinate meetings with departmental leadership, institutional executives, and external partners.
• Prepare briefing materials, summaries, and follow-up items for leadership meetings.
• Track priorities, deadlines, and action items with appropriate escalation.
• Maintain strict confidentiality for sensitive faculty, staff, and personnel matters.
• Draft and coordinate executive-level correspondence and institutional documents.
• Support strategic planning, academic operations, and accreditation-related activities.
• Coordinate clinical operations, education programs, and departmental reporting.

Skills

Strong writing

Editing

Organizational skills

Project coordination

Prioritization

Education

Bachelor's degree in related field

Tools

Microsoft Office

Teams

Outlook

PowerPoint

Excel

Word

Adobe

Job description

University of Louisville Health Sciences Center seeks a Department Coordinator IV for the Department of Pathology & Laboratory Medicine. You will provide executive administrative support to the Department Chair and leadership, manage calendars, and coordinate high-priority initiatives.

Responsibilities include preparing materials for leadership meetings, maintaining confidentiality, and serving as a liaison with faculty, trainees, staff, and external contacts to ensure timely decision-making and