Executive Department Coordinator IV

University-of-Louisville; Louisville (TN); On-site; USD 60,000 - 80,000; Full time

Job summary

University of Louisville is seeking a Department Coordinator IV to provide executive, administrative, and operational support to the Department of Pathology & Laboratory Medicine. The role serves as a primary liaison to leadership, coordinating priorities, confidential communications, and cross-functional activities.

The position requires independent judgment, discretion, and accountability, with duties spanning leadership meetings, strategic planning, and institutional reporting.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience providing executive-level support to a senior leader.
• Experience in academic medical center or complex administrative environment.
• Experience managing complex calendars, confidential communications, and leadership follow-up.

Responsibilities

• Provide high-level executive administrative support to the Department Chair and leadership.
• Manage the Chair's calendar, scheduling priorities and external requests.
• Commission meetings with leadership, faculty, and stakeholders; prepare agendas and materials.
• Draft executive correspondence and briefing documents; support institutional communications.
• Coordinate strategic planning initiatives, dashboards, and reporting for leadership.

Skills

Executive support

Calendar management

Communication

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Adobe

Job description

University of Louisville is seeking a Department Coordinator IV to provide executive, administrative, and operational support to the Department of Pathology & Laboratory Medicine. The role serves as a primary liaison to leadership, coordinating priorities, confidential communications, and cross-functional activities.

The position requires independent judgment, discretion, and accountability, with duties spanning leadership meetings, strategic planning, and institutional reporting.