Department Coordinator III - Academic & Financial Ops

University of Louisville; United States; On-site; USD 21,000 - 34,000; Full time

Job summary

University of Louisville is seeking a Department Coordinator III to provide high-level administrative support to the Chair, Executive Director, and Education Program Coordinator. The role coordinates administrative, financial, and academic activities in a fast-paced academic environment.

Required: High School Diploma/GED with 4+ years of relevant experience or an equivalent education/experience mix. Strong organization, communication, and discretion are essential to success in this position.

Qualifications

• High School Diploma/GED with at least 4 years of relevant experience or an equivalent education/experience mix.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential information with discretion.
• Experience supporting senior leadership or academic/healthcare settings preferred.

Responsibilities

• Provide administrative support to Department Chair, Executive Director, and Education Programs Coordinator.
• Manage calendars, schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Process financial transactions and track expenditures across multiple funding sources.
• Support departmental operations including scheduling, space coordination, and event planning; assist with Grand Rounds and seminars.

Skills

Organizational skills

Communication skills

Time-management

Discretion

Multitasking

Microsoft Office

Google Workspace

Education

Bachelor's degree or equivalent combination of education and experience

High School Diploma or GED

Tools

Microsoft Office

Google

Job description

University of Louisville is seeking a Department Coordinator III to provide high-level administrative support to the Chair, Executive Director, and Education Program Coordinator. The role coordinates administrative, financial, and academic activities in a fast-paced academic environment.

Required: High School Diploma/GED with 4+ years of relevant experience or an equivalent education/experience mix. Strong organization, communication, and discretion are essential to success in this position.