Strategic Corporate Aviation Scheduler & Dispatcher

Aircraft Scheduler/Dispatcher; Windsor Locks (CT); On-site; USD 60,000 - 85,000; Full time

Job summary

National Business Aviation Association is seeking an Aircraft Scheduler/Dispatcher to provide centralized scheduling services for all company aircraft. You will coordinate departure and destination times, locations, and airport slots, align flight crews and equipment, and arrange supplemental lift as needed.

The ideal candidate has strong organizational skills, experience with aviation scheduling systems, and flexibility to work outside normal hours to support flight operations while ensuring

Qualifications

• Knowledge of computerized aviation scheduling systems.
• Ability to manage multiple priorities in a fast-paced, time-sensitive environment.
• Willingness to work outside normal business hours (evenings, weekends, holidays).
• Strong verbal and written communication with executives and officers.

Responsibilities

• Receive transportation requests from corporate officers and initiate the scheduling process by coordinating departure and destination times, locations, and airport slot reservations.
• Coordinate the assignment of aircraft equipment and flight crew with aviation department personnel.
• Arrange supplemental lift through charter and fractional operations as needed to meet transportation requirements.
• Coordinate in-flight commissary requirements, ensuring passenger preferences and dietary needs are accommodated.
• Arrange ground transportation as needed.
• Coordinate outside services with vendors and suppliers to support flight operations.
• Submit Electronic Advance Passenger Information System (eAPIS) manifests in accordance with regulatory requirements.
• Maintain accurate department records including flight logs and passenger manifests to ensure reporting, currency, and accounting compliance.
• Process aviation department invoices for payment.
• Provide required Timeshare reports and attend meetings.
• Perform other duties as assigned.

Skills

Strong organizational skills

Customer service mindset

Ability to multitask in fast-paced env

Excellent communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Aviation scheduling systems

Job description

National Business Aviation Association is seeking an Aircraft Scheduler/Dispatcher to provide centralized scheduling services for all company aircraft. You will coordinate departure and destination times, locations, and airport slots, align flight crews and equipment, and arrange supplemental lift as needed.

The ideal candidate has strong organizational skills, experience with aviation scheduling systems, and flexibility to work outside normal hours to support flight operations while ensuring