Project Administrator - Cost, Invoicing & Coordination

Trane Technologies; Fishers (IN); On-site; USD 75,426,000 - 105,979,000; Full time

Benefits offered by this job

Health insurance

401K match

Paid time off

Tuition assistance

Job summary

Trane Technologies in Fishers, IN is seeking a Project Administrator to support service projects. You will handle project documentation, costs, invoicing, and closeout under limited supervision, coordinating with the Area Service Manager and service staff to ensure timely completion.

This role emphasizes cross-functional collaboration, timely cost recording, invoicing, reporting, and travel flexibility. Overtime/weekends may be required; prior experience in project administration or HVAC context

Qualifications

• One-year certificate from college or technical school; or three or more years of related experience or training.
• Candidates without a 4-year degree are encouraged to apply; we prioritize practical experience, relevant skills, and alignment with our leadership principles.
• Participate in and contribute to lean improvements activities.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks to meet tight deadlines in a high-paced environment.
• Familiarity with the operation of HVAC systems preferred, not required.
• Flexibility to work overtime/weekends, as required.

Responsibilities

• Coordinates with cross-functional team members to ensure accurate cost recording for materials, timesheets, labor hours, and daily reports; initiates invoicing and payroll documentation.
• Identify project costs for service billings and ensure proper processing.
• Generate, interpret, and print various reports.
• Monitor invoicing status and resolve billing disputes with internal teams and customers.
• Communicate effectively with team members.
• Cross-train for coverage of service project administrators when needed.
• Schedule and participate in internal project team meetings to transfer information.
• Validate cost to date and reconcile project data in the business system.
• Manage invoicing process and coordinate format, attachments, and mailing with Shared Financial Services.

Skills

Strong communication

Proactive

Team player

Time management

HVAC familiarity

Overtime availability

Education

Technical certificate or equivalent experience

Job description

Trane Technologies in Fishers, IN is seeking a Project Administrator to support service projects. You will handle project documentation, costs, invoicing, and closeout under limited supervision, coordinating with the Area Service Manager and service staff to ensure timely completion.

This role emphasizes cross-functional collaboration, timely cost recording, invoicing, reporting, and travel flexibility. Overtime/weekends may be required; prior experience in project administration or HVAC context