Strategic Communications & Administration Coordinator

William & Mary; Virginia (MN); Hybrid; USD 41,000 - 50,000; Full time

Job summary

William & Mary’s Strategic Cultural Partnerships unit seeks an Administration & Communications Assistant to provide office services, manage communications, and support outreach efforts. You will liaise with internal teams and Colonial Williamsburg partners, ensuring accurate records and compliant procurement practices.

You’ll handle routine administrative transactions, help coordinate travel and events, and maintain digital and print communications across channels, including news, newsletters,

Qualifications

• Post-secondary education or equivalent combination of education, training, and/or experience.
• Excellent organizational skills and attention to detail.
• Ability to learn and work effectively with productivity systems and applications (e.g. Workday, buyW&M).
• Demonstrated strong communication skills (spoken and written) and customer service skills.
• Demonstrated experience following established systems, guidelines, and policies.

Responsibilities

• Initiate routine procurements in compliance with state and university policies, including but not limited to supplies, equipment, services, vendors, memberships, and subscriptions.
• Serve as departmental Small Purchase Charge Card (SPCC) holder, processing and reconciling credit card transactions in compliance with state and university policies.
• Support departmental payment card acceptance program and revenue processing in compliance with university procedures and data security standards.
• Initiate routine personnel transactions in compliance with state and university policies.
• Initiate other routine financial transactions including accounting and payroll adjustments.
• Assist with preparation of travel authorizations and expense reimbursement requests, as needed.
• Oversee the creation, editing, and distribution of high-quality communications materials, including news stories, press releases, newsletters, web content, social media campaigns and marketing collateral.
• Manage SCP’s digital presence, including websites, email marketing platforms, and social media channels, analyzing performance metrics to optimize content strategies to increase reach, engagement, and impact.
• Support the division’s communications strategies by liaising across departments, ensuring messaging consistency, and coordinating production workflows.
• Cultivate and maintain strong relationships with internal and external stakeholders to identify, develop, and amplify stories that highlight SCP’s achievements.
• Inventory, order, and maintain supply of office equipment in compliance with state and university procedures.
• Provide administrative support for coordination of meetings, departmental events and other scheduling tasks.
• Liaise with Colonial Williamsburg Foundation Work Control and other staff regarding building services, maintenance requests, etc.
• Receive departmental visitors.
• Maintain departmental records in compliance with retention guidelines.
• Compensation: Up to $45,000 commensurate with experience

Skills

Administrative skills

Organizational skills

Communication skills

Workday

BuyW&M

Customer service

Policy compliance

Education

Post-secondary education

Tools

Workday

Adobe Creative Cloud

BuyW&M

Job description

William & Mary’s Strategic Cultural Partnerships unit seeks an Administration & Communications Assistant to provide office services, manage communications, and support outreach efforts. You will liaise with internal teams and Colonial Williamsburg partners, ensuring accurate records and compliant procurement practices.

You’ll handle routine administrative transactions, help coordinate travel and events, and maintain digital and print communications across channels, including news, newsletters,