Strategic C-Suite Executive Assistant

Kargo; New York (NY); On-site; USD 80,000 - 85,000; Full time

Job summary

Kargo is seeking a highly organized C-Suite Assistant to support members of the Executive Team. Reporting to the Chief of Staff, you’ll help keep executives organized and focused on business priorities.

You will play a key role in scheduling, travel logistics, and administrative excellence while fostering relationships across the NYC office. This role requires on-site work five days per week and a proactive, service-oriented attitude.

Qualifications

• 3–5+ years of administrative or executive support experience in a fast-paced environment.
• Strong calendar management skills with the ability to balance multiple priorities.
• Exceptional attention to detail, reliability, and ownership of daily tasks.
• Excellent written and verbal communication with a service-oriented approach.
• Discretion, adaptability, and calm under changing priorities.
• Proficiency in Google Workspace, Microsoft Office, Slack, and expense management tools.
• Team-focused mindset with willingness to support across the NYC office and executive team.

Responsibilities

• Proactively manage complex executive calendars and coordinate meetings.
• Coordinate domestic and international travel and reconcile expense reports.
• Organize meeting logistics, agendas, materials, catering and client visits.
• Provide wide-ranging administrative support and maintain accuracy and confidentiality.
• Greet visitors, support colleagues, and back up Reception and other assistants as needed.
• Anticipate needs and manage competing priorities for executives and teams.
• Explore AI and tech solutions to streamline scheduling and reporting processes.

Skills

Executive support

Calendar management

Communication

Discretion

Google Workspace

Microsoft Office

Slack

Expense tools

AI curiosity

Tools

Google Workspace

Microsoft Office

Slack

Job description

Kargo is seeking a highly organized C-Suite Assistant to support members of the Executive Team. Reporting to the Chief of Staff, you’ll help keep executives organized and focused on business priorities.

You will play a key role in scheduling, travel logistics, and administrative excellence while fostering relationships across the NYC office. This role requires on-site work five days per week and a proactive, service-oriented attitude.