Strategic Bookkeeper & Office Operations Lead

Randstad USA; Lakeland (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

Randstad USA in Lakeland, FL is seeking an experienced office administrator to manage front-office communications, scheduling, permitting, and core accounting tasks for a busy construction services team. You will oversee AR/AP, prepare client estimates, run QuickBooks Online, and coordinate payroll with external partners while ensuring Florida permitting compliance and strong vendor/inspector liaison.

No degree is required; 3+ years of office administration in construction is preferred, with a

Qualifications

• 3 years of construction office administration experience.
• Experience with QuickBooks Online.
• Strong communication and scheduling skills.

Responsibilities

• Lead Front-Office Communications: Manage high-volume inquiries and streamline client and vendor communication.
• Optimize Field & Technical Scheduling: Schedule and dispatch field technicians while keeping clients informed.
• Drive Permitting Compliance: Draft, file, track, and close out permits coordinating with municipal departments.
• Oversee Accounting Operations: Manage AR/AP cycles, review vendor statements, generate client estimates, bookkeeping in QuickBooks Online.
• Facilitate Payroll & Compliance: Support payroll execution with external PEO partners and maintain key legal documentation.
• Enhance Administrative Workflows: Identify opportunities to improve office procedures and drive independent task management.

Skills

Financial Statements

Scheduling Appointments

Accounts Payable

Office Support

Accounts Receivable

Payroll

Oversee accounting functions

Education

No Degree Required

Tools

QuickBooks Online

Job description

Randstad USA in Lakeland, FL is seeking an experienced office administrator to manage front-office communications, scheduling, permitting, and core accounting tasks for a busy construction services team. You will oversee AR/AP, prepare client estimates, run QuickBooks Online, and coordinate payroll with external partners while ensuring Florida permitting compliance and strong vendor/inspector liaison.

No degree is required; 3+ years of office administration in construction is preferred, with a