Construction Office & AR Coordinator

D2 Demo & Dirt + Utilities; Colorado Springs (CO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Health savings account

Opportunities for advancement

Paid time off

Job summary

D2 Demo & Dirt + Utilities is seeking a dynamic Construction Office & AR Coordinator to join our team in a hands-on, in-person role in the United States.

You will oversee office functions, manage accounts receivable processes, and support project documentation while collaborating across teams to ensure efficient project execution and accurate financial management.

Qualifications

• Proven experience in construction office administration combined with accounts receivable management in a fast-paced environment.
• 3+ years experience with QuickBooks Online and Excel.
• Minimum 3 years in construction office, AR, or administrative/accounting role.
• Strong organizational and multitasking skills.
• Ability to work independently and meet deadlines.
• Excellent communication skills with clients, vendors, and internal teams.

Responsibilities

• Manage all administrative tasks related to construction project documentation, including filing, data entry, and record keeping.
• Oversee accounts receivable processes, ensuring timely invoicing, collections, and account reconciliations.
• Provide customer service by responding to billing or documentation inquiries with professionalism.
• Support Safety Officer in maintaining OSHA and safety programs compliance.
• Coordinate and schedule employee trainings; assist with procurement and supply orders.

Skills

Accounts receivable

Construction admin

Data entry

Tools

QuickBooks Online

Excel

Job description

We are seeking a dynamic and detail-oriented Construction Office & Accounts Receivable (AR) Coordinator to join our team. This vital role combines administrative excellence with financial acumen to ensure smooth project operations and accurate financial management.

As a key member of our construction and finance team, you will oversee office functions, manage accounts receivable processes, and support project documentation, all while fostering a collaborative and energetic work environment. Your proactive approach and strong organizational skills will drive efficiency and contribute to the successful completion of our projects.

Responsibilities

• Manage all administrative tasks related to construction project documentation, including filing, data entry, and record keeping.
• Oversee accounts receivable processes, ensuring timely invoicing, collections, and account reconciliations aligned with company policies.
• Provide exceptional customer service by responding promptly to inquiries related to billing or project documentation while maintaining professional phone etiquette.
• Support Safety Officer in maintaining compliance with OSHA and company safety programs.
• Coordiante and schedule employee trainings
• Perform admiistrative task including procurement, supply orders, and occasional errands.

Experience

• Proven experience in construction office administration combined with accounts receivable management within a fast-paced environment.
• 3–5+ years experience with QuickBooks Online and Excel
• Minimum 3 years in construction office, AR, or administrative/accounting role
• Strong organizational and multitasking skills
• Ability to work independently and meet deadlines
• Strong organizational skills with the ability to handle multiple priorities while maintaining accuracy.
• Exceptional communication skills for liaising with clients, vendors, project teams and internal departments confidently and professionally.

Join us in this energetic role where your expertise will directly impact our operational success! We value proactive team players who thrive on collaboration and continuous improvement—ready to bring their best every day!

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Opportunities for advancement
• Paid time off

Experience:

• QuickBooks: 3 years (Preferred)

Work Location:

In person. Must be authorized to work in the United States without sponsorship