Accounting Assistant

Rehmann; Naples (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Hands-on experience

Payroll exposure

Professional development

Mentorship

Team environment

Growth potential

Job summary

Rehmann is seeking an Accounting Assistant to support accounting and administrative operations in southwest Florida. The role involves data entry, payroll processing support, job costing, and day-to-day accounting tasks to help maintain accurate financial records for construction projects.

The ideal candidate brings detail orientation, strong Excel/Word/Outlook skills, and a willingness to learn payroll and accounting software. This full-time opportunity offers growth within a collaborative team.

Qualifications

• High school diploma required; Associate's degree or coursework in Accounting, Finance, or Business preferred.
• Previous bookkeeping, accounting, administrative, or data entry experience is a plus.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to learn accounting and payroll software quickly.
• Strong organizational and time management skills.
• Ability to maintain confidentiality of financial and employee information.
• Excellent written and verbal communication skills.
• Construction industry experience is a plus but not required.

Responsibilities

• Enter customer invoices, vendor bills, payments, and deposits into accounting software.
• Process customer payments and maintain accurate accounts receivable records.
• Record and track checks, electronic payments, and bank transactions.
• Assist with contract entry and maintenance, ensuring documentation is complete and organized.
• Enter employee payroll information and verify payroll data for accuracy.
• Review and enter employee timesheets.
• Assist with job costing by allocating labor hours, payroll costs, materials, and other expenses to specific projects.
• Maintain accurate accounting records and filing systems, both electronic and physical.
• Assist with account reconciliations and data verification.
• Generate reports and spreadsheets as requested by management.
• Support month-end and year-end accounting activities.
• Communicate with customers, vendors, and employees regarding documentation and payment information as needed.
• Perform general administrative and accounting duties assigned by management.

Job description

Accounting Assistant

Department: Finance / Accounting
Reports To:
FLSA Status: Non‑Exempt
Job Type: Full-Time

Position Summary

Rehmann is searching for an Accounting Assistant for our client in the southwest Florida area. Our client isseeking a detail-oriented and organized Accounting Assistant to support our accounting and administrative operations. This position is responsible for accurately entering and maintaining financial and job-related data, assisting with payroll processing, tracking project costs, and supporting the accounting team with day-to-day administrative functions.

This role is ideal for someone pursuing a career in accounting, bookkeeping, finance, or business administration and looking to gain hands-on experience in the construction industry.

Essential Responsibilities

• Enter customer invoices, vendor bills, payments, and deposits into accounting software.
• Process customer payments and maintain accurate accounts receivable records.
• Record and track checks, electronic payments, and bank transactions.
• Assist with contract entry and maintenance, ensuring documentation is complete and organized.
• Enter employee payroll information and verify payroll data for accuracy.
• Review and enter employee timesheets.
• Assist with job costing by allocating labor hours, payroll costs, materials, and other expenses to specific projects.
• Maintain accurate accounting records and filing systems, both electronic and physical.
• Assist with account reconciliations and data verification.
• Generate reports and spreadsheets as requested by management.
• Support month-end and year-end accounting activities.
• Communicate with customers, vendors, and employees regarding documentation and payment information as needed.
• Perform general administrative and accounting duties assigned by management.

Qualifications

• High school diploma required; Associate's degree or coursework in Accounting, Finance, or Business preferred.
• Previous bookkeeping, accounting, administrative, or data entry experience is a plus.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to learn accounting and payroll software quickly.
• Strong organizational and time management skills.
• Ability to maintain confidentiality of financial and employee information.
• Excellent written and verbal communication skills.
• Construction industry experience is a plus but not required.

Preferred Skills

• Experience with QuickBooks or other accounting software.
• Understanding of payroll processing and job costing concepts.
• Familiarity with construction accounting practices.
• Strong numerical and analytical skills.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Occasionally lift and carry office materials up to 20 pounds.

What We Offer

• Hands-on experience in accounting and construction operations.
• Opportunity to learn payroll, job costing, accounts receivable, and construction accounting processes.
• Professional development and mentorship.
• Collaborative, team-oriented work environment.
• Potential for long-term growth within the company.

Our client is an Equal Opportunity Employer and values a diverse and inclusive workplace.