Bookkeeper/Office Manager

Randstad USA; Lakeland (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

Randstad USA in Lakeland, FL is seeking an experienced office administrator to manage front-office communications, scheduling, permitting, and core accounting tasks for a busy construction services team. You will oversee AR/AP, prepare client estimates, run QuickBooks Online, and coordinate payroll with external partners while ensuring Florida permitting compliance and strong vendor/inspector liaison.

No degree is required; 3+ years of office administration in construction is preferred, with a

Qualifications

• 3 years of construction office administration experience.
• Experience with QuickBooks Online.
• Strong communication and scheduling skills.

Responsibilities

• Lead Front-Office Communications: Manage high-volume inquiries and streamline client and vendor communication.
• Optimize Field & Technical Scheduling: Schedule and dispatch field technicians while keeping clients informed.
• Drive Permitting Compliance: Draft, file, track, and close out permits coordinating with municipal departments.
• Oversee Accounting Operations: Manage AR/AP cycles, review vendor statements, generate client estimates, bookkeeping in QuickBooks Online.
• Facilitate Payroll & Compliance: Support payroll execution with external PEO partners and maintain key legal documentation.
• Enhance Administrative Workflows: Identify opportunities to improve office procedures and drive independent task management.

Skills

Financial Statements

Scheduling Appointments

Accounts Payable

Office Support

Accounts Receivable

Payroll

Oversee accounting functions

Education

No Degree Required

Tools

QuickBooks Online

Job description

Responsibilities

• Lead Front-Office Communications: Manage high-volume incoming inquiries and streamline client and vendor communication.
• Optimize Field & Technical Scheduling: Schedule and dispatch field technicians while keeping clients informed throughout the service lifecycle.
• Drive Permitting Compliance: Draft, file, track, and close out construction and electrical permits while coordinating closely with municipal building departments.
• Oversee Accounting Operations: Manage AR/AP cycles, review vendor statements, generate client estimates, and execute bookkeeping tasks within QuickBooks Online.
• Facilitate Payroll & Compliance: Support payroll execution with external PEO partners and maintain key legal documentation, including lien releases and certificates of insurance.
• Enhance Administrative Workflows: Identify opportunities to improve existing office procedures, organize job files, and drive independent task management across changing priorities. Responsibilities
• Industry Experience: 3+ years in specialty trade or general construction office administration (electrical contracting experience preferred; HVAC, plumbing, or specialty service trades highly regarded).
• Permitting & Compliance: Proven track record navigating Florida building department protocols, code compliance, and inspection workflows.
• Financial & Bookkeeping Skills: Direct experience with QuickBooks Online, accounts payable/receivable (AP/AR), construction billing, and vendor account reconciliation.
• Operations & Logistics: Demonstrable success in dispatching, service coordination, and scheduling field technicians.
• Stakeholder Liaison: Skilled at communicating cross-functionally with municipal inspectors, utility companies, sub-contractors, suppliers, and clients.
• Core Competencies: Exceptional written and verbal communication, digital file organization, accurate data entry, and computer literacy.

salary: $50,000 - $65,000 per year

shift: First

work hours: 8 AM - 4 PM

education: No Degree Required

Responsibilities

• Lead Front-Office Communications: Manage high-volume incoming inquiries and streamline client and vendor communication.
• Optimize Field & Technical Scheduling: Schedule and dispatch field technicians while keeping clients informed throughout the service lifecycle.
• Drive Permitting Compliance: Draft, file, track, and close out construction and electrical permits while coordinating closely with municipal building departments.
• Oversee Accounting Operations: Manage AR/AP cycles, review vendor statements, generate client estimates, and execute bookkeeping tasks within QuickBooks Online.
• Facilitate Payroll & Compliance: Support payroll execution with external PEO partners and maintain key legal documentation, including lien releases and certificates of insurance.
• Enhance Administrative Workflows: Identify opportunities to improve existing office procedures, organize job files, and drive independent task management across changing priorities.

Skills

• Financial Statements
• Scheduling Appointments
• Accounts Payable
• Office Support
• Accounts Receivable
• Payroll
• Oversee accounting functions

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Experience

• Experienced
• 3 years

Education

• No Degree Required

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.