Strategic Bilingual Executive Assistant — English/Japanese

Toshiba Corp.; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Toshiba Corp. is seeking an Executive Assistant (Bilingual English/Japanese) to provide high-level administrative support to the Company President. The role requires complete bilingual proficiency to manage communications across U.S.

operations and the global HQ in Japan. You will coordinate calendars, travel, meetings, and governance, while acting as a cultural bridge and handling confidential information with discretion.

Qualifications

• 5+ years of executive administrative support experience.
• Fluency in English and Japanese, written and spoken.
• Deep knowledge of Japanese corporate etiquette and culture.
• Strong calendar management and travel coordination.
• Excellent communication and discretion with confidential information.
• Experience coordinating expatriate assignments and payroll support is a plus.

Responsibilities

• Manage the President's complex calendar and travel.
• Serve as bilingual liaison with internal and external partners.
• Prepare agendas, reports, and briefing materials in English and Japanese.
• Take meeting minutes and track deadlines.
• Handle expenses, invoices, and corporate card reconciliations.
• Support Japanese expatriates and related logistics.
• Plan high-level events and VIP hospitality.

Skills

Bilingual English/Japanese

Executive support

Discretion & integrity

Cross-cultural communication

Project coordination

Advanced MS Office

Education

High school diploma

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Toshiba Corp. is seeking an Executive Assistant (Bilingual English/Japanese) to provide high-level administrative support to the Company President. The role requires complete bilingual proficiency to manage communications across U.S.

operations and the global HQ in Japan. You will coordinate calendars, travel, meetings, and governance, while acting as a cultural bridge and handling confidential information with discretion.