Bilingual Executive Assistant to President (JP/EN)

Pasona Inc.; Houston (TX); On-site; USD 80,000 - 85,000; Full time

Job summary

Pasona Inc. in Houston, TX seeks a Japanese-English bilingual Executive Assistant to support the President of a Japanese-affiliated company. The role coordinates calendars, travel, meetings, and prepares bilingual English/Japanese materials, acting as liaison between U.S. operations and Japan.

The ideal candidate is highly organized, discreet, and comfortable working with senior leadership in a bilingual environment, with 5+ years of relevant experience and strong communication skills.

Qualifications

• Fluent Japanese and English in speaking, reading, and writing.
• 5+ years of Executive Assistant or senior administrative experience.
• Strong understanding of Japanese business culture, etiquette, and keigo.
• Experience supporting executives and managing complex schedules.
• Proficiency in Microsoft Office including Japanese document preparation.
• Strong attention to detail and ability to work independently.

Responsibilities

• Manage the President's calendar, appointments, meetings, and travel arrangements.
• Prepare presentations, reports, and materials in English and Japanese.
• Coordinate meetings, take minutes, and follow up on action items.
• Process expense reports, invoices, and corporate credit card reconciliations.
• Handle confidential information with professionalism and discretion.
• Coordinate visits from Japanese executives and partners; support expatriates.

Skills

Bilingual JP/EN

Calendar management

Executive support

Japanese etiquette

Confidentiality

MS Office

Organizational skills

Cross-cultural comm

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

PowerPoint

Excel

Job description

Pasona Inc. in Houston, TX seeks a Japanese-English bilingual Executive Assistant to support the President of a Japanese-affiliated company. The role coordinates calendars, travel, meetings, and prepares bilingual English/Japanese materials, acting as liaison between U.S. operations and Japan.

The ideal candidate is highly organized, discreet, and comfortable working with senior leadership in a bilingual environment, with 5+ years of relevant experience and strong communication skills.