Japanese-English Bilingual Executive Assistant & Travel Planner

Actus Consulting Group; Plano (TX); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Actus Consulting Group in Plano, Texas, seeks an Executive Assistant who is fluent in Japanese and English to provide high-level administrative support. The role involves managing complex calendars, coordinating domestic and international travel, handling expenses, invoices, and events for executives in a fast-paced, cross-cultural environment.

The successful candidate will leverage AI-enabled productivity tools, support cross-functional teams, and maintain confidential information with

Competenze

• 5+ years of successful executive administrative support or office operations experience.
• Professional bilingual proficiency in Japanese and English, including reading, writing, speaking, and business communication.
• Strong understanding of Japanese business culture, etiquette, and communication practices.
• Ability to work onsite in Plano, Texas.
• Demonstrated experience managing complex calendars, meetings, travel, expenses, and events.
• Advanced proficiency in Microsoft Office and Microsoft 365, especially Outlook, Teams, Excel, PowerPoint, and Word.
• Strong organizational, prioritization, time-management, communication, and interpersonal skills.
• Highly proactive, resourceful, detail-oriented, and able to work independently in a fast-paced environment.
• Ability and willingness to learn AI tools and other new technologies.
• Ability to coordinate across multiple time zones and adapt to changing executive priorities.

Mansioni

• Manage schedules and travel plans for Japanese and non-Japanese executives.
• Plan and coordinate complex meetings and conference calls using Microsoft Teams, Zoom, and other platforms.
• Communicate in Japanese and other Japanese companies regarding schedules and travel.
• Coordinate executive calendars, conference rooms, agendas, meeting materials, and events.
• Arrange domestic and international travel, including flights, hotels, and ground transportation.
• Prepare travel-related expense reports and process invoices and related reports.
• Translate short Japanese documents into English as needed and distribute information to stakeholders.
• Support IT requests via ticketing systems such as ServiceNow and provide backup for other assistants.

Conoscenze

Executive support

Bilingual Japanese-English

Calendar management

Travel coordination

Microsoft 365

Formazione

Bachelor's degree

Strumenti

Microsoft 365

ServiceNow

Chrome River

FCM Travel

Descrizione del lavoro

Actus Consulting Group in Plano, Texas, seeks an Executive Assistant who is fluent in Japanese and English to provide high-level administrative support. The role involves managing complex calendars, coordinating domestic and international travel, handling expenses, invoices, and events for executives in a fast-paced, cross-cultural environment.

The successful candidate will leverage AI-enabled productivity tools, support cross-functional teams, and maintain confidential information with