Japanese Bilingual Executive Assistant

TOP Group - Japanese Recruiting Agency; Burr Ridge (IL); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A leading recruiting agency in the United States is seeking a Japanese bilingual executive assistant to provide high-level administrative support to the President. This role involves managing communications, scheduling, travel, and special projects, ensuring smooth operations. The ideal candidate should have a Bachelor's degree or 5+ years of administrative experience, along with strong organizational and problem-solving skills. The position is primarily onsite with remote work options available on Fridays.

Qualifications

• Bilingual in Japanese and English (written and spoken).
• Strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage communication between the President and parent company, including translation/interpretation.
• Screen and prioritize emails, calls, and correspondence.
• Coordinate calendars, meetings, travel arrangements, and expense reporting.
• Prepare and distribute agendas, meeting materials, and minutes.

Skills

Bilingual in Japanese and English

Strong organizational skills

Problem-solving skills

Communication skills

Education

Bachelor’s degree or 5+ years of administrative experience

Job description

Our client is seeking a Japanese bilingual executive assistant who can provide high-level administrative support to the President, acting as a liaison with the parent company in Japan. This role manages communications, scheduling, travel, and special projects while ensuring smooth day-to-day operations.

Onsite Mon- Thursday / Friday Remote

Key Responsibilities:

• Manage communication between the President and parent company, including translation/interpretation in Japanese and English.
• Screen and prioritize emails, calls, and correspondence; draft professional responses and presentations.
• Coordinate calendars, meetings, travel arrangements, and expense reporting.
• Prepare and distribute agendas, meeting materials, and minutes.
• Maintain organized filing systems and handle confidential information with discretion.
• Support special projects and assist with visitors and internal/external communications.

Qualifications:

• Bachelor’s degree or 5+ years of administrative experience.
• Bilingual in Japanese and English (written and spoken).
• Strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment with professionalism and attention to detail.
• Self-motivated, adaptable, and able to work independently or in a team.

Please submit your application with a 1-2 page resume. Only qualified applicants will be contacted