Executive Assistant (Bilingual English/Japanese)

Toshiba Corp.; Houston (TX); Sur place; USD 70 000 - 110 000; Plein temps

Résumé du poste

Toshiba Corp. is seeking an Executive Assistant (Bilingual English/Japanese) to provide high-level administrative support to the Company President. The role requires complete bilingual proficiency to manage communications across U.S.

operations and the global HQ in Japan. You will coordinate calendars, travel, meetings, and governance, while acting as a cultural bridge and handling confidential information with discretion.

Qualifications

• 5+ years of executive administrative support experience.
• Fluency in English and Japanese, written and spoken.
• Deep knowledge of Japanese corporate etiquette and culture.
• Strong calendar management and travel coordination.
• Excellent communication and discretion with confidential information.
• Experience coordinating expatriate assignments and payroll support is a plus.

Responsabilités

• Manage the President's complex calendar and travel.
• Serve as bilingual liaison with internal and external partners.
• Prepare agendas, reports, and briefing materials in English and Japanese.
• Take meeting minutes and track deadlines.
• Handle expenses, invoices, and corporate card reconciliations.
• Support Japanese expatriates and related logistics.
• Plan high-level events and VIP hospitality.

Connaissances

Bilingual English/Japanese

Executive support

Discretion & integrity

Cross-cultural communication

Project coordination

Advanced MS Office

Formation

High school diploma

Bachelor’s degree or equivalent

Outils

Microsoft Office Suite

Description du poste

Executive Assistant (Bilingual English/Japanese)

Job Category: Administration / Support

Requisition Number: EXECU001929

• Posted : October 2, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Toshiba Headquarters
13131 West Little York Road
Houston, TX 77041, USA

Description

Position Overview

The Executive Assistant provides high-level administrative, operational, and cultural support to the Company President. While the President is fully fluent in both English and Japanese, this role requires complete bilingual proficiency to manage relationships, high-level business correspondence, and communications across both U.S. operations and global headquarters in Japan. The ideal candidate will act as a strategic cultural bridge, possessing a deep understanding of Japanese corporate customs and the organizational acumen necessary to navigate a dynamic, cross-cultural business environment. This role requires strong organizational skills, utmost discretion, and a proactive ability to anticipate needs and manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Executive Calendar & Coordination: Manage the President's complex calendar, including scheduling high-level meetings, prioritizing competing requests, and coordinating intricate domestic and international travel logistics.
• Cultural Liaison & Business Navigation: Act as a trusted advisor on Japanese corporate etiquette (keigo, omotenashi, and formal business protocols) while helping bridge communication and operational styles between local U.S. staff, leadership, and overseas stakeholders.
• Strategic Relationship Management: Serve as a primary point of contact between the President, internal teams, visiting executives, VIP clients, and external stakeholders. Manage corporate hospitality, dining etiquette, and high-level hosting logistics for stakeholders arriving from Japan.
• Meeting & Project Governance: Prepare, review, and refine high-level agendas, presentations, reports, and briefing materials in both English and Japanese. Support and coordinate meetings, take meticulous minutes, and track key project deadlines and action items on behalf of leadership to ensure efficient execution.
• Bilingual Correspondence & Administration: Author and review executive-level correspondence in both languages. Process expense reports, invoices, corporate credit card reconciliations, and handle other required administrative tasks.
• Japanese Expatriate Support: Coordinate and provide administrative support for Japanese expatriates, including assignment, repatriation, and home leave support, expatriate payroll administration, tax filing support and coordination with service providers, local U.S. operational transitions, and community networking as required.
• Event Planning: Assist with high-profile event and meeting planning, including offsite executive retreats, global leadership meetings, and VIP hospitality.

Qualifications

• Experience: 5+ years of executive administrative support experience, preferably within a cross-cultural multinational organization.
• Language Proficiency: Fluency in both spoken and written English and Japanese. Must be highly comfortable utilizing formal Japanese keigo in professional correspondence and verbal interactions.
• Cultural Expertise: Deep familiarity with Japanese corporate culture, societal customs, and business etiquette.
• Advanced Organization & Time Management: Effectively prioritizes competing demands and manages complex executive calendars.
• Professional Communication: Delivers clear, concise, and responsive interactions with executives, stakeholders, and external partners across all levels.
• Confidentiality & Discretion: Handles sensitive and highly confidential corporate information with integrity, sound judgment, and professionalism.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with the ability to type and format documents using Japanese input methods (IME).
• Attention to Detail: Ensures accuracy in scheduling, documents, reporting, and deliverables.

Education

• High school diploma required
• Bachelor’s degree or equivalent experience preferred

Core Competencies

• Organizational Excellence: Effectively manages competing priorities, projects, and tight deadlines.
• Bilingual Communication: Clear, professional, and responsive communication across all levels in both English and Japanese.
• Discretion & Integrity: Handles sensitive executive and company information with the highest level of professionalism.
• Proactive Support & Problem-Solving: Anticipates executive needs, resolves issues with minimal direction, and takes proactive initiative.
• Attention to Detail: Ensures absolute accuracy in scheduling, multi-language documentation, and reporting.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.