Japanese Bilingual Executive Assistant

iiicareer | Interesse International Inc.; San Jose (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

iiicareer | Interesse International Inc. is seeking a Japanese Bilingual Executive Assistant to provide high-level administrative and operational support to company Partners and executives. This role demands proficiency in both Japanese and English, and exceptional organizational and communication skills.

The ideal candidate will manage executive calendars, coordinate travel, prepare meeting materials, and support investor and board meetings, along with handling confidential information professionally.

Qualifications

• 3+ years of Executive Assistant or high-level administrative experience preferred.
• Experience supporting executives in fast-paced corporate environments is strongly preferred.
• Ability to work independently and prioritize effectively.

Responsibilities

• Manage complex executive calendars and scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare meeting materials, presentations, and correspondence in Japanese and English.
• Translate and interpret business communications and documents.

Skills

Native-level Japanese

Business-fluent English

Microsoft Office proficiency

Google Workspace proficiency

Calendar management

Excellent communication

Strong organizational skills

Multitasking abilities

Job description

The Japanese Bilingual Executive Assistant will provide high-level administrative and operational support to Partners and executives within the firm. This role requires exceptional organizational skills, strong attention to detail, discretion with confidential information, and the ability to communicate professionally in both Japanese and English.

Key Responsibilities

• Manage complex executive calendars, meetings, and scheduling across multiple time zones
• Coordinate domestic and international travel arrangements, itineraries, and expense reports
• Prepare meeting materials, presentations, reports, and correspondence in Japanese and English
• Translate and interpret business communications, documents, and meeting discussions as needed
• Serve as a liaison between U.S. and Japan-based investors, founders, and business partners
• Support investor meetings, board meetings, and firm events
• Track action items and follow up on deadlines and priorities
• Assist with office operations, vendor coordination, and administrative projects
• Handle confidential and sensitive information with professionalism and discretion
• Provide additional administrative and project support to leadership team as needed

Qualifications

• Native‑level Japanese and business‑fluent English (written and verbal)
• 3+ years of Executive Assistant or high‑level administrative experience preferred
• Experience supporting executives in venture capital, finance, consulting, startup, or fast‑paced corporate environments is strongly preferred
• Strong proficiency with Microsoft Office, Google Workspace, Zoom, and calendar management tools
• Excellent communication, organizational, and multitasking abilities
• Ability to work independently, prioritize effectively, and adapt quickly
• Professional demeanor with strong interpersonal skills