Executive Assistant-Japanese Bilingual

Pasona Inc.; Houston (TX); On-site; USD 80,000 - 85,000; Full time

Job summary

Pasona Inc. in Houston, TX seeks a Japanese-English bilingual Executive Assistant to support the President of a Japanese-affiliated company. The role coordinates calendars, travel, meetings, and prepares bilingual English/Japanese materials, acting as liaison between U.S. operations and Japan.

The ideal candidate is highly organized, discreet, and comfortable working with senior leadership in a bilingual environment, with 5+ years of relevant experience and strong communication skills.

Qualifications

• Fluent Japanese and English in speaking, reading, and writing.
• 5+ years of Executive Assistant or senior administrative experience.
• Strong understanding of Japanese business culture, etiquette, and keigo.
• Experience supporting executives and managing complex schedules.
• Proficiency in Microsoft Office including Japanese document preparation.
• Strong attention to detail and ability to work independently.

Responsibilities

• Manage the President's calendar, appointments, meetings, and travel arrangements.
• Prepare presentations, reports, and materials in English and Japanese.
• Coordinate meetings, take minutes, and follow up on action items.
• Process expense reports, invoices, and corporate credit card reconciliations.
• Handle confidential information with professionalism and discretion.
• Coordinate visits from Japanese executives and partners; support expatriates.

Skills

Bilingual JP/EN

Calendar management

Executive support

Japanese etiquette

Confidentiality

MS Office

Organizational skills

Cross-cultural comm

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

PowerPoint

Excel

Job description

Executive Assistant to President – Japanese Bilingual

Location: Houston, TX 77041

Salary: $80,000–$85,000 annually (DOE)

Work Location: On-site

Language: Japanese-English Bilingual Required

Position Overview

We are seeking an experienced Japanese-English Bilingual Executive Assistant to provide high-level administrative and operational support to the President of a Japanese-affiliated company in Houston, TX.

This position plays a key role in coordinating executive schedules, facilitating communication between U.S. operations and headquarters in Japan, and supporting Japanese expatriates and visiting executives.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working with senior leadership in a bilingual, cross-cultural business environment.

Key Responsibilities

Executive & Administrative Support

• Manage the President's calendar, appointments, meetings, and domestic/international travel arrangements.
• Prepare presentations, reports, meeting materials, and business correspondence in English and Japanese.
• Coordinate executive meetings, take minutes, and follow up on action items and deadlines.
• Process expense reports, invoices, and corporate credit card reconciliations.
• Handle confidential business information with professionalism and discretion.

Bilingual Communication & Coordination

• Serve as a liaison between U.S. operations, Japanese headquarters, and external business partners.
• Facilitate communication across Japanese and American teams.
• Coordinate visits from Japanese executives, VIP clients, and business partners.
• Assist with corporate events, executive meetings, and business hospitality arrangements.

Japanese Expatriate Support

• Provide administrative support for Japanese expatriates, including assignments, repatriation, and home leave arrangements.
• Coordinate expatriate payroll administration, tax-related documentation, and communication with external service providers.
• Assist expatriates with local arrangements and transitions as needed.

Qualifications

Required

• Fluent Japanese and English (speaking, reading, and writing).
• 5+ years of Executive Assistant or senior-level administrative support experience.
• Strong understanding of Japanese business culture, etiquette, and professional communication, including keigo.
• Experience supporting executives and managing complex schedules.
• Excellent organizational, multitasking, and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook), including Japanese document preparation.
• Strong attention to detail and ability to work independently.

Preferred

• Experience working for a Japanese company or multinational organization.
• Experience communicating with headquarters or business partners in Japan.
• Experience supporting Japanese expatriates or coordinating international business travel.
• Bachelor's degree or equivalent professional experience.

Ideal Candidate

• Professional, dependable, and proactive.
• Comfortable communicating with senior executives in both Japanese and English.
• Able to anticipate needs, prioritize tasks, and manage multiple responsibilities.
• Strong interpersonal skills and cultural awareness.
• Flexible and adaptable in a fast-paced international business environment.

This is an excellent opportunity for an experienced bilingual administrative professional to work closely with executive leadership and serve as a key bridge between U.S. operations and Japan.