Strategic Behavioral Health Office Manager

Tule River Indian Health Center Inc; Visalia (CA); On-site; USD 85,000 - 98,000; Full time

Job summary

Tule River Indian Health Center Inc is seeking an experienced Behavioral Health Office Manager to coordinate day-to-day operations of the Behavioral Health Department in Visalia, CA. The role ensures efficient office procedures and supports all staff while maintaining HIPAA confidentiality.

Responsibilities include policy development, billing oversight, staff training, data reporting, calendar management, and coordination with providers to integrate behavioral health with medical services.

Qualifications

• Experience with HIPAA compliance and confidentiality.
• Strong record-keeping and reporting for audits.
• Knowledge of healthcare billing and contract budgeting.
• Ability to supervise staff and coordinate department operations.

Responsibilities

• Organizes office operations and coordinates Behavioral Health activities.
• Oversees client chart retention and HIPAA compliance.
• Reviews billing reports to ensure contract compliance and fund use.
• Recruits, trains, and supervises Behavioral Health staff.
• Maintains forms, templates, and reports for data collection.
• Tracks outcomes and maintains data entry for service metrics.
• Prepares master calendar of events, meetings and trainings.
• Facilitates staff training registrations and portal enrollments.
• Manages contracts and allocates invoices to funding sources.
• Supports QA activities and accreditation readiness.
• Oversees recruitment to keep department fully staffed.
• Collaborates with providers to coordinate behavioral health and medical services.
• Maintains confidentiality across patients, staff and operations.

Skills

Office Management

HIPAA Compliance

Data Entry

Budget & Billing Oversight

Staff Supervision

Education

Bachelor's Degree in a Health-related field

Tools

Microsoft Windows

Healthcare Database

Billing Software

MS Office

Job description

Tule River Indian Health Center Inc is seeking an experienced Behavioral Health Office Manager to coordinate day-to-day operations of the Behavioral Health Department in Visalia, CA. The role ensures efficient office procedures and supports all staff while maintaining HIPAA confidentiality.

Responsibilities include policy development, billing oversight, staff training, data reporting, calendar management, and coordination with providers to integrate behavioral health with medical services.