Strategic AR & Collections Specialist

OEC; Fairlawn (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) match

Unlimited PTO + holidays

Tuition assistance

Professional development

Job summary

OEC in the United States is seeking a driven accounts receivable specialist to reduce delinquency and protect cash flow by managing past-due customer accounts. You will monitor aging, resolve balances, negotiate payment plans, and serve as the main contact for billing disputes and payment status.

You will document interactions, prepare monthly, quarterly, and annual aging reports, and support compliance with FDCPA and internal policies.

Qualifications

• High school diploma or GED required.
• 3+ years in collections, AR, or credit support.
• Working knowledge of FDCPA and collections best practices.
• Advanced Excel skills for aging and account analysis.
• Comfort with high-volume outbound calls and firm, professional payment conversations.
• Strong communication, organization, and relationship-building skills across teams and stakeholders.
• Ability to juggle multiple deadlines simultaneously.

Responsibilities

• Account Monitoring: Review AR aging daily, prioritizing outreach by risk, balance, and days delinquent. Code and post payments and reconcile related accounts.
• Collections: Contact customers by phone, email, and letter to secure payment; negotiate and document payment plans. Resolve billing discrepancies, short pays, and disputes, coordinating with Sales and Customer Service as needed.
• Documentation & Reporting: Maintain detailed collection notes and account histories for every contact and promise-to-pay. Prepare month/quarter/year-end aging summaries and bad debt exposure reports, researching data to resolve discrepancies.
• Escalation: Send past-due notices and demand letters, escalating per collection stage. Recommend and document chronically delinquent accounts for agency or legal referral. Process credit card payments via RBS.
• Billing & Compliance: Track monthly bad-debt write-offs, update payment terms, process billing/statements per contract terms, and manage the billing system's subscription database.
• Credit Management: Recommend and coordinate credit holds, releases, and restrictions, balancing collections with customer relationships alongside Sales and Account Management.
• Regulatory Compliance: Ensure all activity follows applicable debt collection laws (e.g., FDCPA) and internal policies.
• Team Support: Provide clerical support, assist with special projects, and back up teammates during absences.

Skills

Collections experience

FDCPA knowledge

Advanced Excel

Communication skills

Organizational skills

Relationship-building

Education

High school diploma or GED

Tools

Excel (Pivot Tables)

VLOOKUP / XLOOKUP

Job description

OEC in the United States is seeking a driven accounts receivable specialist to reduce delinquency and protect cash flow by managing past-due customer accounts. You will monitor aging, resolve balances, negotiate payment plans, and serve as the main contact for billing disputes and payment status.

You will document interactions, prepare monthly, quarterly, and annual aging reports, and support compliance with FDCPA and internal policies.