Strategic Administrative Specialist - Transit Division

Metropolitan Government of Nashville and Davidson County; Nashville (TN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical

Dental

Pension

Paid Family Leave

Longevity

Work Life/Employee Assistance Program

Job summary

Metro Nashville Police Department seeks an Administrative Specialist in the Transit Division to coordinate financial and personnel support services for the division and support the Captain and staff as needed.

The role requires thorough administrative work, budget involvement, data gathering, and effective liaison with Metro and the public. The candidate will handle confidential information and ensure timely reports and communications.

Qualifications

• High School Diploma or equivalent plus ten years of experience in financial or personnel support services.
• Additional education in lieu of some experience (1:1 Ratio).
• Accreditations earned in a foreign institute may be considered.

Responsibilities

• Performs professional-level administrative work.
• Keeps the division commander informed about activities affecting operations.
• Analyzes and recommends methods for improving workflow in areas such as record keeping, forms control, and general office operation.
• Assists in budget preparation for the department.
• May interview job applicants, conduct orientation of new employees, and plan training programs.
• Prepares concise reports on projects and recommendations.
• Maintains records and disseminates information.
• Schedules meetings/appointments for the division commander.
• Gathers statistical, financial, and personnel data for planning and decision making.
• Liaison in coordinating activities and communicating highly sensitive information.
• Receives, checks, and signs requisitions and invoices for the division.

Skills

Administrative support

Budgeting

Inter-department liaison

Data analysis

Education

High School Diploma or equivalent

Additional education in lieu of some experience

Tools

Oracle

Workbrain

ARMS

Job description

Metro Nashville Police Department seeks an Administrative Specialist in the Transit Division to coordinate financial and personnel support services for the division and support the Captain and staff as needed.

The role requires thorough administrative work, budget involvement, data gathering, and effective liaison with Metro and the public. The candidate will handle confidential information and ensure timely reports and communications.