Strategic Administrative Specialist — Communications & Marketing

Metropolitan Nashville Airport Authority; Nashville (TN); On-site; USD 60,001,000 - 103,298,000; Full time

Benefits offered by this job

Deferred compensation plans

Educational Assistance

Health, Dental, Vision, Life, and Disb

Health Screenings

Paid Holidays

Annual/Bereavement/Military Leave

Job summary

Metropolitan Nashville Airport Authority seeks an Administrative Assistant for Corporate Communications and Marketing to provide executive-level support and keep operations running smoothly. You will coordinate budgets, travel, meetings, and confidential information; support the Communications, Event Planning, Arts at the Airport and Customer Experience teams; and help maintain websites, reports, and vendor relations.

In this role, accuracy and professionalism are essential.

Qualifications

• High School Diploma required.
• 2-4 years of administrative/office experience.
• Proficient in Microsoft Office and basic accounting/budget tasks.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience with invoices, procurement, and budget monitoring is a plus.
• SIDA badge eligibility may be required.

Responsibilities

• Provide admin support to VP, Corporate Communications and Marketing.
• Manage department budgets and travel arrangements.
• Maintain contracts and updates for website, social media, and Mailchimp.
• Prepare meeting notes and distribute documents on schedule.
• Organize filing systems and manage department communications.
• Greet visitors and handle inquiries in a professional manner.
• Coordinate purchases, invoices, and procurement processes.

Skills

Office management

Communication skills

Customer service

Attention to detail

Written and verbal communication

Time management

Education

High School Diploma

Associate's degree (preferred)

Tools

Microsoft Office

DocuSign

Procore

Job description

Metropolitan Nashville Airport Authority seeks an Administrative Assistant for Corporate Communications and Marketing to provide executive-level support and keep operations running smoothly. You will coordinate budgets, travel, meetings, and confidential information; support the Communications, Event Planning, Arts at the Airport and Customer Experience teams; and help maintain websites, reports, and vendor relations.

In this role, accuracy and professionalism are essential.