Strategic Administrative Specialist (Hybrid)

Johns Hopkins University; Baltimore (MD); Hybrid; USD 55,000 - 97,000; Full time

Job summary

Johns Hopkins University in the School of Public Health seeks an Administrative Specialist to provide broad administrative support for the Epidemiology department. The role requires independent decision making, complex calendar management, travel and expense processing, event planning, and project support across multiple units.

The successful candidate will routinely coordinate meetings, prepare materials, manage departmental workflows, and assist with reporting and communications to ensure

Qualifications

• Bachelor’s degree required.
• Four years of progressively responsible administrative experience; special projects experience preferred.
• Additional education may substitute for experience per policy.

Responsibilities

• Independently manage complex calendars and meeting schedules based on shifting priorities.
• Prepare meetings, presentations, and discussions by gathering critical details.
• Support staff management and team meetings; follow up on actions.
• Anticipate departmental needs and manage deadlines and draft materials.
• Lead or contribute to projects and provide guidance to staff.
• Assist with planning and conducting events as needed.
• Manage general office operations including space, reservations, and tech needs.
• Process travel reimbursements, online payments, PO’s, and non-employee expenses.
• Compile information to format reports, graphs, and records.
• Provide guidance and disseminate information; communicate policies.

Skills

Calendar Management

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Report Writing

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Johns Hopkins University in the School of Public Health seeks an Administrative Specialist to provide broad administrative support for the Epidemiology department. The role requires independent decision making, complex calendar management, travel and expense processing, event planning, and project support across multiple units.

The successful candidate will routinely coordinate meetings, prepare materials, manage departmental workflows, and assist with reporting and communications to ensure