Senior Administrative Specialist — Calendar & Projects Lead

Jhpiego; Baltimore (MD); On-site; USD 63,000 - 78,000; Full time

Job summary

The Johns Hopkins University is seeking an Administrative Specialist to provide high-level administrative support for a unit. Responsibilities include managing complex calendars, preparing meetings and presentations, and coordinating with internal and external partners.

The role requires a Bachelor's degree and 4+ years of relevant experience, proficiency with Microsoft Office, and strong organizational and communication skills. It offers a competitive salary and comprehensive benefits.

Qualifications

• Bachelor’s degree required.
• 4+ years of progressively responsible administrative experience, with experience on special projects.

Responsibilities

• Manage complex calendars and meeting schedules independently.
• Prepare meetings, presentations, and discussions by gathering critical details.
• Support staff management and team meetings with follow-up on actions.
• Prioritize incoming work to ensure timely resolutions and deadlines.
• Lead or contribute to ad-hoc projects and events planning.
• Handle travel reimbursements, online payments, purchase orders, and non-employee expenses.
• Produce reports, graphs, and records from information gathered.
• Interpret and communicate operating policies.

Skills

Calendar Management

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Report Writing

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

The Johns Hopkins University is seeking an Administrative Specialist to provide high-level administrative support for a unit. Responsibilities include managing complex calendars, preparing meetings and presentations, and coordinating with internal and external partners.

The role requires a Bachelor's degree and 4+ years of relevant experience, proficiency with Microsoft Office, and strong organizational and communication skills. It offers a competitive salary and comprehensive benefits.