Senior Administrative Coordinator — Executive Office Support

Johns Hopkins University; Baltimore (MD); Hybrid; USD 50,000 - 56,000; Full time

Job summary

Johns Hopkins University seeks a Sr. Administrative Coordinator to provide administrative support and manage office operations for a department. You will collaborate with Deans and Chairs, manage calendars, and support budgets and reporting.

The role involves coordinating meetings, events, and logistics, handling confidential tasks, and developing efficient processes to ensure smooth daily operations.

Qualifications

• High school diploma or graduation equivalence.
• Four years of related experience.
• Education may substitute for experience and vice versa where permitted.

Responsibilities

• Plan, support, and organize daily activities of the office, unit or program.
• Provide complex administrative, project, and calendar support to senior leaders.
• Manage calendars, plan meetings, and coordinate logistics.
• Support department budgets, monitor expenses, and assist with projections.
• Develop and manage administrative projects (databases, reports, proposals).
• Coordinate purchasing processes and reconcile department bills.
• Prepare meeting materials and provide staff support for high-level meetings.
• Record and draft minutes; follow up on actions.
• Coordinate office services and liaison with facilities or vendors.
• Identify and resolve administrative problems and improve processes.

Skills

Calendar Management

Event Coordination

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Project Management

Report Writing

4 years of related experience

Education

High school diploma or graduation equivalence

Tools

Microsoft Office

Job description

Johns Hopkins University seeks a Sr. Administrative Coordinator to provide administrative support and manage office operations for a department. You will collaborate with Deans and Chairs, manage calendars, and support budgets and reporting.

The role involves coordinating meetings, events, and logistics, handling confidential tasks, and developing efficient processes to ensure smooth daily operations.