Senior Administrative Specialist—Calendar & Projects Lead

Jhpiego Inc.; Baltimore (MD); On-site; USD 63,000 - 78,000; Full time

Job summary

The Johns Hopkins University is seeking an Administrative Specialist to provide high-level administrative support for a unit. The role requires independent decision-making, research, and coordination across departments.

You will handle calendars, meetings, events, reports, and travel reimbursements, while ensuring adherence to policies and procedures. Ideal candidates will have a Bachelor’s degree and 4+ years of progressively responsible administrative experience, with proficiency in Microsoft

Qualifications

• Bachelor’s degree required.
• 4+ years of progressively responsible administrative experience, with experience working on special projects and assignments; substitutions allowed per policy.

Responsibilities

• Independently manage complex calendars and meeting schedules.
• Prepare for meetings with critical details to facilitate timely responses and task management.
• Support staff management and team meetings, with follow-up on actions.
• Prioritize incoming work to meet deadlines and resolve issues.
• Lead or contribute to ad-hoc or recurring projects with guidance to other staff.
• Assist with event planning and execution as needed.
• Manage general office operations and space/tech needs.
• Ensure timely processing of travel reimbursements, payments, and purchase orders.
• Compile information to format reports, graphs, tables, and records.
• Answer questions, provide guidance, and communicate policies.
• Proactively identify and resolve administrative problems.

Skills

Calendar management

Financial admin

Interpersonal skills

Meeting coordination

Office procedures

Oral and written communications

Organizational skills

Report writing

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

The Johns Hopkins University is seeking an Administrative Specialist to provide high-level administrative support for a unit. The role requires independent decision-making, research, and coordination across departments.

You will handle calendars, meetings, events, reports, and travel reimbursements, while ensuring adherence to policies and procedures. Ideal candidates will have a Bachelor’s degree and 4+ years of progressively responsible administrative experience, with proficiency in Microsoft