Strategic Administrative Specialist for Programs

Jhpiego Inc.; Baltimore (MD); On-site; USD 63,000 - 78,000; Full time

Job summary

Johns Hopkins University in Baltimore seeks an Administrative Specialist to provide varied administrative support to the GPTE department. You will manage calendars, prepare meeting materials, and coordinate events while collaborating across units.

Strong MS Office skills and a track record of independent problem solving are expected. The role requires a Bachelor's degree and 4+ years of experience in administrative settings, with opportunities to lead projects and improve processes.

Qualifications

• Bachelor’s degree required; additional education may substitute for required experience.
• 4+ years of progressively responsible administrative experience, including work on special projects.

Responsibilities

• Independently manage complex calendars and meeting schedules.
• Prepare for meetings with critical details and task management.
• Support staff management and team meetings; follow up on actions.
• Prioritize incoming work to meet deadlines and resolve issues.
• Lead or contribute to projects, providing guidance where needed.
• Assist with planning and conducting events as required.
• Handle general office management and space/tech needs.
• Process travel reimbursements, payments, POs and non-employee reimbursements.
• Compile data to format reports, graphs, tables, and records.
• Provide guidance and disseminate information; interpret policies.
• Proactively resolve administrative problems and updates.

Skills

Calendar Management

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Report Writing

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Johns Hopkins University in Baltimore seeks an Administrative Specialist to provide varied administrative support to the GPTE department. You will manage calendars, prepare meeting materials, and coordinate events while collaborating across units.

Strong MS Office skills and a track record of independent problem solving are expected. The role requires a Bachelor's degree and 4+ years of experience in administrative settings, with opportunities to lead projects and improve processes.