Strategic Administrative Specialist for Programs & Events

Johns Hopkins University; Baltimore (MD); On-site; USD 55,000 - 97,000; Full time

Job summary

Johns Hopkins University Bloomberg Center in Washington, DC seeks an Administrative Specialist to provide support across Communications, Events and Programming, Engagement, and Arts & Culture teams. Reports to the Chief of Staff and collaborates with campus colleagues to ensure efficient operations.

The role requires high-level administrative expertise, independent discretion, and ability to manage complex priorities, with the capacity to lead ad-hoc projects and events as needed.

Qualifications

• Bachelor's degree required.
• Four years of progressively responsible administrative experience.
• Experience with special projects and assignments may substitute for education or experience as permitted by policy.

Responsibilities

• Independently manage complex calendars and meeting schedules.
• Prepare for meetings by gathering critical details for timely responses.
• Support staff management and team meetings with follow-up on actions.
• Prioritize incoming work to meet deadlines and manage timelines.
• Lead or contribute to recurring or ad-hoc projects and provide guidance to staff.
• Assist with planning and conduct of events as needed.
• Perform general office management to ensure efficient operations.
• Process travel reimbursements, online payments, purchase orders, and non-employee reimbursements.
• Locate and compile information to format reports, graphs, tables, and records.
• Answer questions, provide guidance, and disseminate information.
• Interpret and communicate operating policies.
• Proactively identify and resolve administrative problems.
• Maintain knowledge of department goals, standards, policies and procedures.
• Other duties as assigned.

Education

Bachelor's Degree

Job description

Johns Hopkins University Bloomberg Center in Washington, DC seeks an Administrative Specialist to provide support across Communications, Events and Programming, Engagement, and Arts & Culture teams. Reports to the Chief of Staff and collaborates with campus colleagues to ensure efficient operations.

The role requires high-level administrative expertise, independent discretion, and ability to manage complex priorities, with the capacity to lead ad-hoc projects and events as needed.