Executive Administrative Specialist

Jhpiego Inc.; Baltimore (MD); On-site; USD 63,000 - 78,000; Full time

Job summary

Johns Hopkins University seeks an Administrative Specialist to provide high-level administrative support for the Global Programs and Technical Excellence Department. The role requires independent decision making, research, and coordination across internal and external teams to drive projects and events.

The position emphasizes calendar management, meeting prep, reports, travel reimbursements, and office operations.

Qualifications

• Bachelor’s degree required; additional education may substitute for experience.
• 4+ years of progressively responsible administrative experience, with experience on special projects.

Responsibilities

• Independently manage complex calendars and meeting schedules based on shifting priorities.
• Provide preparation for meetings, presentations, and discussions by gathering critical details.
• Support staff management and team meetings with follow-up on action items.
• Anticipate departmental needs by prioritizing incoming work and deadlines.
• Lead or significantly contribute to recurring or ad-hoc projects with guidance to staff.
• Assist with planning and conduct of events as needed.
• Perform general office management for efficient operations.
• Ensure timely processing of travel reimbursements, payments, purchase orders, and non-employee expense reimbursements.
• Locate and compile information to format and produce reports, graphs, tables and records.
• Answer questions, provide guidance, and disseminate information.
• Interpret and communicate operating policies; identify and resolve administrative problems.
• Maintain knowledge of department goals, standards, and procedures; interact with other departments.
• Other duties as assigned.

Skills

Microsoft Office

Calendar Management

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral & Written Communications

Organizational Skills

Report Writing

Education

Bachelor’s degree

Job description

Johns Hopkins University seeks an Administrative Specialist to provide high-level administrative support for the Global Programs and Technical Excellence Department. The role requires independent decision making, research, and coordination across internal and external teams to drive projects and events.

The position emphasizes calendar management, meeting prep, reports, travel reimbursements, and office operations.