Strategic Administrative Specialist

Jhpiego; Baltimore (MD); On-site; USD 63,000 - 78,000; Full time

Job summary

Jhpiego in Baltimore seeks an Administrative Specialist to provide varied administrative support for the Global Programs and Technical Excellence Department, exercising independent discretion and handling complex calendars, meeting prep, travel reimbursements, and reports.

Applicants should have a Bachelor's degree and at least four years of progressively responsible admin experience, plus proficiency with Microsoft Office.

Qualifications

• Bachelor’s degree required; substitutions may be allowed as per policy.
• 4+ years of progressively responsible administrative experience, including work on special projects.

Responsibilities

• Independently manage complex calendars and meeting schedules.
• Prepare for meetings with critical details to facilitate timely responses and task management.
• Support staff management and team meetings, with follow-up on actions.
• Prioritize incoming work to meet deadlines and resolve issues.
• Lead or contribute to projects and provide guidance to staff.
• Assist with event planning and execution as needed.
• Manage general office operations for efficient workflows.
• Process travel reimbursements, online payments, purchase orders, and non-employee reimbursements.
• Compile information to format reports, graphs, and tables.
• Answer questions, disseminate information, and communicate policies.

Skills

Calendar Management

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Report Writing

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Jhpiego in Baltimore seeks an Administrative Specialist to provide varied administrative support for the Global Programs and Technical Excellence Department, exercising independent discretion and handling complex calendars, meeting prep, travel reimbursements, and reports.

Applicants should have a Bachelor's degree and at least four years of progressively responsible admin experience, plus proficiency with Microsoft Office.