Executive Administrative Specialist — Projects & Coordination

Johns Hopkins University; Washington; On-site; USD 55,000 - 97,000; Full time

Job summary

Johns Hopkins University Bloomberg Center in Washington, DC seeks an Administrative Specialist to provide administrative support for Communications, Events and Programming, Engagement, and Arts & Culture teams. Reporting to the Chief of Staff, you will handle complex calendars, meeting prep, travel reimbursements, reports, and coordination across departments.

You will collaborate with staff, manage ad-hoc projects, support events, and ensure policy and process adherence while maintaining

Qualifications

• Bachelor's Degree required.
• Four years of progressively responsible administrative experience, including special projects.
• Additional education may substitute for experience as allowed by policy.

Responsibilities

• Independently manage complex calendars and meeting schedules.
• Prepare meetings, presentations and discussions with critical details for timely responses.
• Support staff management and team meetings with follow-up on action items.
• Prioritize incoming work to ensure timely and effective resolutions.
• Lead or contribute to ad-hoc or recurring projects.
• Assist with event planning and execution as needed.
• Oversee general office management and space/tech needs.
• Process travel reimbursements, payments, PO's, and non-employee reimbursements.
• Produce reports, graphs, and other information from various sources.
• Provide guidance and disseminate information; communicate policies.
• Identify and resolve administrative problems; stay aligned with department goals.

Education

Bachelor's Degree

Job description

Johns Hopkins University Bloomberg Center in Washington, DC seeks an Administrative Specialist to provide administrative support for Communications, Events and Programming, Engagement, and Arts & Culture teams. Reporting to the Chief of Staff, you will handle complex calendars, meeting prep, travel reimbursements, reports, and coordination across departments.

You will collaborate with staff, manage ad-hoc projects, support events, and ensure policy and process adherence while maintaining