HR Administrative Specialist: Strategic Calendar & Projects

Jhpiego; Maryland; On-site; USD 63,000 - 78,000; Full time

Job summary

Jhpiego in Baltimore seeks an Administrative Specialist for the HR function. You will manage calendars, prepare meetings, support staff, and handle travel reimbursements and reports.

The role requires a Bachelor's degree and 4+ years of administrative experience, with advanced MS Office skills and excellent communication, organizational and interpersonal abilities. This is a full-time, on-site position with Johns Hopkins benefits.

Qualifications

• Bachelor’s degree required; equivalents may substitute per policy.
• 4+ years of progressively responsible administrative experience.

Responsibilities

• Independently manage complex calendars and meeting schedules based on shifting priorities.
• Prepare for meetings, presentations, and discussions by gathering critical details for timely responses.
• Support staff management and team meetings, with follow-up on action items.
• Anticipate departmental needs by prioritizing incoming work and meeting deadlines.
• Lead or significantly contribute to recurring or ad-hoc projects, including staff guidance.
• Assist with planning and conduct of events as needed.
• Perform general office management for efficient operations (space, reservations, tech).
• Process travel reimbursements, online payments, purchase orders, and non-employee reimbursements.
• Locate and compile information to format reports, graphs, tables, records.
• Answer questions, provide guidance, and disseminate information.
• Interpret and communicate operating policies.
• Proactively identify and resolve administrative problems.
• Maintain knowledge of department goals and procedures including Jhpiego relations.
• Other duties as assigned.

Skills

Calendar Management

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Report Writing

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Jhpiego in Baltimore seeks an Administrative Specialist for the HR function. You will manage calendars, prepare meetings, support staff, and handle travel reimbursements and reports.

The role requires a Bachelor's degree and 4+ years of administrative experience, with advanced MS Office skills and excellent communication, organizational and interpersonal abilities. This is a full-time, on-site position with Johns Hopkins benefits.