Strategic Administrative Services & Policy Coordinator

Hawaii State Department of Education; Hawaii; On-site; USD 66,000 - 81,000; Full time

Job summary

Hawaii State Department of Education is seeking an Administrative Services Assistant, SR-22, to support budget and program planning, fiscal management, and policy development. The role requires strong analytical writing skills and the ability to coordinate with multiple stakeholders across departments.

The position emphasizes ensuring accurate financial records, cost allocation, and compliance while serving as an EEO officer and supporting contract administration.

Qualifications

• Graduation from an accredited college or university with a baccalaureate degree.
• Excess work experience may be substituted for education on a year-for-year basis.
• Ability to write clearly and comprehensively reports and analyses; read and interpret complex material; perform research; and solve problems logically.

Responsibilities

• Coordinate preparation of budget and program plans with justifications.
• Maintain records of appropriations, expenditures, income and cost allocations.
• Develop and maintain internal fiscal policies and procedures.
• Oversee billing preparation and payment schedules.
• Coordinate personnel services and develop contracts for services.
• Serve as EEO officer.
• Conduct studies, analyze information and propose recommendations.
• Coordinate and oversee reports and grant applications.
• Conduct cost analyses and allocation studies.
• Draft proposed legislation, policies, rules and regulations.
• Serve as liaison between administrator and staff and with other agencies.
• Represent administrator at meetings, conferences or negotiations.
• May supervise clerical staff.

Skills

Budget planning

Data analysis

Written communication

Reading/comprehending complex material

Research

Policy & procedures

Interpersonal liaison

Education

Bachelor's degree

Job description

Hawaii State Department of Education is seeking an Administrative Services Assistant, SR-22, to support budget and program planning, fiscal management, and policy development. The role requires strong analytical writing skills and the ability to coordinate with multiple stakeholders across departments.

The position emphasizes ensuring accurate financial records, cost allocation, and compliance while serving as an EEO officer and supporting contract administration.