Strategic Administrative Partner — Student Affairs (Hybrid)

Alvernia University; United States; Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Robust Health Coverage

Life/AD&D Insurance

Long-term Disability

Flexible Spending Accounts

403(b) Retirement Plan

20 paid holidays

Tuition remission

On-Campus Wellness

Employee Meal Plan

Job summary

Alvernia University is seeking a Senior Administrative Assistant to support the Associate Vice President of Student Affairs/Dean of Students and the Student Affairs division. The role manages day-to-day operations, handles inquiries, and maintains calendars to ensure smooth office function.

The position involves processing invoices, expense reports, and budget monitoring, with responsibilities spanning reporting and forecasting within the division.

Qualifications

• High-level proficiency in Microsoft Word, Excel, and PowerPoint; adept with Office software.

Responsibilities

• Serve as the Senior Administrative Assistant to the AVP of Student Affairs/Dean of Students and support day-to-day operations.
• Provide frontline assistance to internal and external groups, including answering inquiries and scheduling meetings.
• Maintain calendars and scheduling for the Associate Vice President.
• Process invoices and expense reports; reconcile credit cards.
• Monitor budgets and provide monthly reporting for the Student Affairs division.
• Assist with forecasting and monitoring spending; oversee deposits to the Business Office.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Data analysis

Interpersonal skills

Multitasking

Communication

Conflict resolution

Office coordination

Calendar management

Tools

Microsoft Office Suite

Job description

Alvernia University is seeking a Senior Administrative Assistant to support the Associate Vice President of Student Affairs/Dean of Students and the Student Affairs division. The role manages day-to-day operations, handles inquiries, and maintains calendars to ensure smooth office function.

The position involves processing invoices, expense reports, and budget monitoring, with responsibilities spanning reporting and forecasting within the division.