Hybrid Senior Administrative Assistant – Dean’s Office

VCU College of Health Professions; Richmond (VA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Virginia Commonwealth University College of Health Professions is seeking a Sr. Administrative Assistant to support the Dean’s Office, reporting to the Senior Executive Assistant to the Dean.

This role is based in the College of Health Professions MBU and the Dean's Office AHP. The position offers hybrid work arrangements, with responsibilities including calendar management, travel coordination, event planning, and staff supervision.

Qualifications

• 2 or more years of experience in an office setting.
• Excellent oral, written, and interpersonal skills along with excellent customer service skills.
• Demonstrated experience working in and fostering an environment of respect, professionalism, and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Responsibilities

• Provide primary administrative support for Associate/Assistant Deans.
• Maintain calendars, schedule meetings/appointments, arrange travel, and facilitate written communication related to the Associate/Assistant Deans’ activities.
• Serve as the primary point of contact for incoming meeting requests and/or event participation requests for the Associate/Assistant Deans.
• Serve as a liaison between Associate/Assistant Deans with various constituencies, including other College departments, administrative offices in other schools, central administration, and external stakeholders.
• Coordinate, with Sr. Executive Assistant to the Dean, small and large events including activities such as Faculty Town Halls, committee meetings (e.g., CHP Promotion and Tenure Committee, Wellbeing Committee, Research Committee), and the annual Research Week that occurs each Spring.
• Recruit, train, and manage student workers in the Dean’s Office. This includes creating schedules and overseeing timekeeping.
• Maintain minutes, communications, and records for CHP committees that fall within the scope of the Associate/Assistant Deans.
• Other duties as assigned by supervisor or Associate/Assistant Deans.

Skills

Office experience

Excellent communication

Interpersonal skills

Education

CAP certification

Job description

Virginia Commonwealth University College of Health Professions is seeking a Sr. Administrative Assistant to support the Dean’s Office, reporting to the Senior Executive Assistant to the Dean.

This role is based in the College of Health Professions MBU and the Dean's Office AHP. The position offers hybrid work arrangements, with responsibilities including calendar management, travel coordination, event planning, and staff supervision.