Senior Admin Specialist – Student Affairs (Hybrid)

Alvernia-University; Reading (Berks County); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Paid holidays

Tuition remission

Wellness center

Hybrid work options

Job summary

Alvernia University seeks a Senior Administrative Assistant to support the Associate Vice President of Student Affairs/Dean of Students and the Student Affairs division. The role includes managing daily operations, calendar coordination, budgeting tasks, and providing frontline service to students, families, and staff.

The position requires strong MS Office skills, excellent communication, and the ability to handle multiple priorities with discretion in a fast-paced campus environment.

Qualifications

• Commitment to the university's mission, values, and service culture.

Responsibilities

• Provide frontline assistance to internal and external groups, including answering inquiries and scheduling meetings.
• Assist with maintaining the AVP's calendar and scheduling meetings.
• Process invoices and expense reports for divisional expenses.
• Monitor budgets and prepare monthly budget reports for the AVP/Dean of Students.
• Oversee deposits to the Business Office and Bank; forecast spending vs. budget allocations.
• Support Student Affairs workflows during high-volume periods (orientation, housing assignments).
• Lead or contribute to internal training and professional development initiatives.

Skills

Executive support

Calendar management

Customer service

Microsoft Office

Communication

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Scheduling software

Job description

Alvernia University seeks a Senior Administrative Assistant to support the Associate Vice President of Student Affairs/Dean of Students and the Student Affairs division. The role includes managing daily operations, calendar coordination, budgeting tasks, and providing frontline service to students, families, and staff.

The position requires strong MS Office skills, excellent communication, and the ability to handle multiple priorities with discretion in a fast-paced campus environment.