Strategic Administrative Office Coordinator

Applied Research Laboratory at the Penn State University; State College (Centre County); On-site; USD 52,000 - 77,000; Full time

Benefits offered by this job

Tuition discount (75%)

Job summary

Applied Research Laboratory at the Penn State University seeks an experienced administrative office coordinator to support the All-Domain Analytics and Signatures Office (A2SO) division heads at State College, PA. The role emphasizes proactive scheduling, confidentiality, and cross-team collaboration to meet deadlines and sponsor requirements.

You will manage travel and procurement, maintain records and calendars, and coordinate complex HR, security, and IT processes while ensuring compliance.

Qualifications

• Associate degree or equivalent combination of education and experience.
• 4+ years of relevant administrative experience.
• No certifications required.

Responsibilities

• Complete general administrative functions and activities for A2SO division heads and leadership.
• Perform moderately complex and confidential administrative duties.
• Act as point of contact and monitor HR, security, IT, and facility processes and documentation to ensure deadlines are met.
• Update personnel records for the division, update email distribution lists.
• Coordinate, prioritize, and maintain schedule and calendar of meetings and events in multiple calendars across offices, to include government sponsors.
• Initiate purchasing and procurement requests, maintain office supply inventory, following procurement policies and sponsor requirements.
• Provide complex travel support for employees including researcher visit requirements, booking reservations, arranging schedules, and reconciling travel expenses.

Skills

SAP/Concur travel tool

Workday

Confluence/Jira

Microsoft Office

Communication & collaboration

Education

Associate Degree

Tools

Confluence

Jira

Workday

SAP/Concur

Job description

Applied Research Laboratory at the Penn State University seeks an experienced administrative office coordinator to support the All-Domain Analytics and Signatures Office (A2SO) division heads at State College, PA. The role emphasizes proactive scheduling, confidentiality, and cross-team collaboration to meet deadlines and sponsor requirements.

You will manage travel and procurement, maintain records and calendars, and coordinate complex HR, security, and IT processes while ensuring compliance.