Senior Administrative Coordinator — Programs & Compliance

The Applied Research Laboratory at Penn State University; University Park (TX); On-site; USD 52,000 - 77,000; Full time

Benefits offered by this job

75% tuition discount

Robust retirement plans

Generous paid time off

Job summary

The Applied Research Laboratory at Penn State University is seeking an experienced administrative office coordinator to support A2SO leadership, manage calendars, and oversee HR/security tasks. You will ensure compliance, maintain records, and coordinate procurement while delivering high-quality service.

The role requires handling confidential information in a fast-paced environment, with on-site responsibilities at State College, PA, and collaboration across multiple offices and sponsors.

Qualifications

• Associate degree or equivalent with 4+ years of relevant experience.
• Proficiency in Microsoft Office and calendar management.
• Ability to handle confidential information and multiple tasks in a fast-paced setting.

Responsibilities

• Perform general administrative duties for A2SO leaders and staff.
• Monitor HR, security, IT, and facility processes to meet deadlines.
• Update personnel records and distribution lists; coordinate multi-calendar scheduling.

Skills

Microsoft Office

Collaboration

Confidentiality

Fast-paced environment

Education

Associate Degree

Tools

SAP/Concur

Workday

Confluence/Jira

Job description

The Applied Research Laboratory at Penn State University is seeking an experienced administrative office coordinator to support A2SO leadership, manage calendars, and oversee HR/security tasks. You will ensure compliance, maintain records, and coordinate procurement while delivering high-quality service.

The role requires handling confidential information in a fast-paced environment, with on-site responsibilities at State College, PA, and collaboration across multiple offices and sponsors.