On-Site Administrative & Travel Coordinator

The Pennsylvania State University

Ferguson Township (PA)

On-site

USD 52,000 - 77,000

Full time

14 days+

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Benefits offered by this job

75% tuition discount

Competitive retirement plans

Paid time off

Job summary

The Pennsylvania State University’s Applied Research Laboratory (ARL) seeks an experienced administrative office coordinator for the All‑Domain Analytics and Signatures Office (A2SO). This on‑site role in State College, PA, supports division heads with calendars, records, travel, procurement, and compliance, ensuring timely delivery of essential operations.

You will coordinate confidential duties, monitor HR/IT/facility processes, and maintain supplier relationships while adhering to sponsor

Qualifications

SAP/Concur or similar travel/expense/invoice tool.
Workday or similar human capital tool.
Atlassian tools such as Confluence/Jira, or similar collaboration tool.
Collaboration with teams, projects, or programs.
Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel).
Success in a fast-paced office environment, where confidentiality and various forms of communication and organizational skills were crucial to be effective.

Responsibilities

Complete general administrative functions and activities for A2SO division heads and leadership.
Perform moderately complex and confidential administrative duties.
Act as point of contact and monitor human resources, security, IT, and facility processes and documentation to ensure deadlines are met.
Update personnel records for the division, update email distribution lists.
Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors.
Initiate purchasing and procurement request, maintain office supply inventory, while following procurement policies and sponsor requirements.
Provide complex travel support for employees to include researcher visit requirements, booking reservations, arranging schedules, and reconciling travel expenses.