Proactive Administrative Coordinator – Scheduling & Procurement

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 47,000 - 70,000; Full time

Job summary

The Pennsylvania State University’s Applied Research Laboratory in State College, PA is seeking an experienced administrative office assistant to support the All-Domain Analytics and Signatures Office (A2SO). The role requires proactive, team-oriented, and customer-service focused individuals to manage workload, priorities, deadlines, compliance, and office support.

You will handle general administrative tasks for division heads, coordinate calendars across multiple offices and government

Qualifications

• GED or HS diploma with 2+ years of relevant experience.
• Ability to handle confidential administrative duties.
• Experience coordinating calendars and meetings across multiple calendars.
• Experience with procurement processes and sponsor requirements.
• Experience with travel and expense reconciliations.

Responsibilities

• Assist with general administrative functions for A2SO leadership.
• Perform moderately complex and confidential duties.
• Monitor HR, security, IT, and facility processes to meet deadlines.
• Coordinate calendars and events for government sponsors and internal meetings.
• Initiate purchasing, manage supplies, and follow sponsor requirements.
• Assist with travel and expense reconciliations.

Skills

Administrative support

Calendar management

Procurement requests

Travel expense reconciliation

Communication skills

Education

GED/HS with 2+ years experience

Job description

The Pennsylvania State University’s Applied Research Laboratory in State College, PA is seeking an experienced administrative office assistant to support the All-Domain Analytics and Signatures Office (A2SO). The role requires proactive, team-oriented, and customer-service focused individuals to manage workload, priorities, deadlines, compliance, and office support.

You will handle general administrative tasks for division heads, coordinate calendars across multiple offices and government